Administrative Assistant, Food & Beverage

Job Description

Job Description

You’ll have the opportunity to shape the administrative function within F&B, while receiving full support from your team and leadership. As Magnifica expands, so will your opportunities for growth and advancement in a supportive and collaborative environment.

There’ll be a huge variety in daily tasks, so you won’t be stuck in a monotonous routine. You’ll be rewarded for your commitment and performance, making this more than just a standard administrative position.

This is a position that will allow you to fulfill your potential and love your job.

What you’ll do

Provide administrative support to the Food & Beverage management team, ensuring efficient daily operations.

Assist with scheduling, inventory records, purchasing documentation, reporting, correspondence, and coordination between kitchen, service, suppliers, and management teams.

Prepare, maintain, and organize departmental records, reports, and files. Process purchase orders, invoices, and supplier documentation and support stock control procedures.

Coordinate meetings, prepare agendas, and record meeting minutes. Handle telephone calls, emails, and internal communications.

Liaise with vendors, suppliers, and other departments to facilitate smooth operations.

What you’ll need

High school diploma or equivalent; diploma or degree in Business Administration, Hospitality Management, or related field preferred.

Previous experience in an administrative, hospitality, or food & beverage environment is an advantage.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and strong organizational and time-management skills.

Excellent communication and interpersonal skills, good at problem solving and multitasking and highly organized.

About Magnifica

We are an emerging premier high-luxury lifestyle brand, featuring four distinct models: Magnifica Private Residences, Magnifica Resorts, Magnifica Air, and Magnifica Live-Work-Play Communities. Together, these models reflect our commitment to creating unforgettable experiences, sustainability, knowing our members, and exceeding their expectations.