Executive Assistant to the CTO

Job Description

Job Description

Pay: $80,000.00 - $100,000.00 per year

Why This Is a Great Opportunity

• Become the first Executive Assistant supporting a fast-growing organization and help shape how the role develops as the company scales.
• Work directly with the CTO and gain meaningful exposure to engineering, technical decision-making, and executive operations.
• Join an AI-forward environment where you are encouraged to automate routine work and focus on high-value coordination, communication, and judgment.
• Make a visible impact by protecting executive focus time, improving information flow, and helping a high-performing engineering organization stay aligned.
• Receive equity in addition to base compensation, along with full medical, dental, and vision coverage for you and your family.
• Enjoy flexible PTO, all federal holidays plus the final two weeks of the calendar year, and three months of paid parental leave.

Location:

Austin, TX. This is an on-site role with a strong preference for being in the office each day alongside the CTO and engineering team. Limited hybrid flexibility may be available as needed and can be discussed with the CTO during the hiring process.

Note:

Must have 3+ years of executive support experience, 1+ year of experience supporting technical or engineering leaders or teams, and proficiency with Google Workspace including Gmail, Calendar, Drive, Docs, Sheets, and Slides. Candidates must also have strong written communication, technical comprehension sufficient to follow engineering discussions, fluency with AI tools, excellent discretion, the ability to work regularly on-site in Austin, and U.S.-person eligibility for access to export-controlled technology.

About Us

Confidential Employer. We are a fast-growing, venture-backed defense technology company developing mission-critical software for autonomous and unmanned systems. Our engineering-led team operates at the intersection of advanced software, autonomy, and national security, where strong organization, judgment, and communication directly support critical technical work.

Job Description

• Own complex calendar and time management for the CTO while protecting dedicated engineering and design focus time.
• Prepare the CTO and other executives for meetings by gathering context, organizing information, and producing concise briefings.
• Attend select meetings when the CTO cannot, capture decisions and action items, and accurately brief him afterward.
• Take clear notes during technical and engineering meetings and communicate blockers, decisions, ownership, and next steps.
• Maintain strong relationships across the engineering organization, executive team, and broader company.
• Check in with engineering teams when the CTO is busy or away and provide timely updates throughout the day.
• Use AI tools thoughtfully to automate repetitive administrative work and improve executive productivity.
• Manage scheduling, travel, expenses, meeting logistics, and other traditional Executive Assistant responsibilities.
• Use Gmail, Google Calendar, Drive, Docs, Sheets, and Slides regularly to coordinate executive and engineering workflows.
• Handle sensitive personnel, financial, customer, and export-controlled information with exceptional discretion.
• Help establish best practices for the company's first Executive Assistant function and influence how future EAs are utilized.

Qualifications

• 3+ years of executive support experience.
• 1+ year of technical or engineering support experience.
• Proficiency with Google Workspace including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
• Strong written communication with the ability to produce accurate, concise meeting briefs and executive updates.
• Technical comprehension sufficient to follow engineering conversations and accurately relay technical blockers or decisions.
• Fluency with AI productivity tools and enthusiasm for using automation to eliminate routine work.
• Strong judgment, organization, follow-through, and discretion.
• Ability to work on-site in Austin, TX.
• Must be a U.S. person as defined for purposes of accessing export-controlled technology.
• Startup or other fast-moving company experience is preferred.
• Familiarity with Jira, Confluence, GitLab, or similar collaboration tools is preferred.
• Program coordination, project coordination, scrum, technical recruiting coordination, travel management, or executive expense management experience is preferred.
• Defense industry experience, military administrative experience, security clearance experience, or experience supporting multiple executives is a plus.

Why You Will Love Working Here

• You will work directly with senior technical leadership and have visibility into the company's most important engineering initiatives.
• You will have significant ownership instead of operating as a narrowly defined administrative resource.
• You will help build the Executive Assistant function from the ground up.
• You will work with talented technical teams in a fast-moving environment where strong execution matters.
• You will be encouraged to use AI and modern productivity tools to improve how work gets done.
• Your organization, judgment, communication, and ability to create clarity will have a noticeable impact every day.

JPC-2346

Benefits:

• Health insurance
• Paid time off
• Retirement plan
• Vision insurance