Administrative Assistant

Administrative Assistant

The administrative assistant supports management, staff, and office operations by handling various administrative tasks. This role ensures that the office functions efficiently by performing duties such as scheduling, document management, and clerical work.

Key Responsibilities:

• Maintain organized filing systems (both digital and physical) handle office supply inventory and ensure smooth operation of office equipment
• Coordinate appointments, meetings, and conferences. Manage calendars for senior staff and ensure meetings are appropriately scheduled
• Answer phone calls, respond to emails and handle correspondence, including drafting routine letters and memos. Act as a point of contact for external clients and vendors.
• Assist in preparing reports, spreadsheets, and other documentation as required.
• Maintain accurate databases and records; input data into systems and generate reports when needed.
• Coordinate travel plans, book accommodations and prepare travel itineraries for staff.
• Greet visitors, answer inquiries and direct them to the appropriate departments. Provide exceptional customer service to both internal and external clients.
• Perform clerical duties, such as copying, faxing, scanning, and ordering office supplies.

Required Qualifications:

• Strong proficiency in Microsoft office suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and multitask efficiently
• Strong attention to detail and problem-solving skills

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this employment classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Equal Opportunity Employer: K2 Solutions, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.