Administrative Assistant

Administrative Assistant

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

Maintain confidentiality regarding all agency records

Maintain office filing systems, Files all documents appropriately

Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department

Responsible for keeping copies of all documents stocked

Responsible for preparing new admission packets and new employee application packets

Prepare new client charts, i.e. print and label

Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor

Gathers, collates and distributes incoming mail as needed

Organizes files and supplies

Assists with inventory and ordering of office supplies

Organizes and put away all delivered office supplies

General housekeeping duties as requested

Copy, print and track caregiver in-services for the year

Address and send birthday cards and sympathy cards monthly for care givers and clients

Greet everyone that comes in the door politely with professionalism

Break down, file and audit discharged clients charts

Assist HR with needs as necessary (ex. Assist new employee applicant with application process)

Bag and maintain stock of gloves for caregivers

Other duties as assigned by the Director of nursing/Administrator

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required