Administrative Assistant

Job purposeThe Administrative Assistant provides essential administrative and operational support to the Leadership teams within Marketing, Media, Analytics, Education Foundation, and Technology. This role supports the smooth execution of day-to-day operations by managing schedules, coordinating meetings, preparing documentation, and facilitating communication across teams. The Administrative Assistant acts as a reliable and collaborative resource, helping to streamline processes and ensure leaders and teams are supported effectively.Duties and responsibilitiesProvide administrative support to a remote-based leadership team across Marketing, Media, Analytics, Education Foundation, and Technology, including calendar management, meeting coordination, and logistical supportPrepare and submit expense reports for assigned leaders using online finance systemsCoordinate and schedule internal and external meetings, including preparing agendas, capturing meeting minutes, and organizing materialsDocument meeting notes, action items, and next steps; track progress and follow-ups using tools such as AsanaMaintain organized and accessible meeting records, documentation, and shared files in systems such as SharePointCollaborate with team members and cross-functional partners to provide administrative and operational support as neededSupport communication flow between leaders and team members by coordinating schedules, sharing information, and assisting with routine communicationsAttend meetings with project or development teams to capture notes, maintain assignment lists, and route tasks appropriately for follow-upAssist with coordination of content-related initiatives (e.g., podcasts, events, meetings) by supporting scheduling, outreach, and documentation as directedSupport team operations by assisting with content posting, scheduling, list management, and basic reviews for accuracy (e.g., names, titles, dates) when neededWork with colleagues across departments to ensure smooth workflow and timely completion of administrative tasksPerform additional administrative and operational duties assigned to support business needsQualificationsBachelor’s degree in communications or business (preferred)3 years of administrative, office, or operational support experienceDiscipline to successfully work in a collaborative environment where assignments may include tasks with or without close supervisionAbility to manage multiple projects and deadlines simultaneouslyStrong attention to detail and accuracyProficiency in project coordination and excellent organizational skillsStrong written and verbal communication skillsProfessional maturity, discretion, and sound judgment when handling sensitive informationAbility to build effective working relationships with internal teams and external partnersThis is a remote based position, but some travel will be required. #J-18808-Ljbffr College for Healthcare Information Management Executives