Executive Assistant - System Chief Operating Officer

Overview The Executive Assistant will provide high-level administrative support to the incoming interim system Chief Operating Officer and the permanent System Chief Operating Officer. Responsibilities include preparing agendas and presentations, attending meetings, taking and distributing minutes, managing expense reports, screening visitors, and maintaining confidentiality. The role requires managing the executive’s calendar, arranging travel, and coordinating meetings. Essential Functions Ensure smooth day-to-day operations for the executive office. Coordinate with other departments for seamless workflow. Process expense reports and monitor budgets for executive-related activities. Conduct research and compile reports as needed. Prepare agendas, presentations, and meeting materials. Serve as the primary point of contact between executives and internal/external stakeholders. Qualifications Bachelor’s degree preferred. Minimum 4+ years in an office environment supporting management or leadership. Preferred 1+ years in healthcare or related industry. Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite and collaboration tools. Ability to build collaborative relationships. Detail oriented. Ability to work independently and handle multiple priorities. Knowledge, Skills, And Abilities Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite and collaboration tools. Ability to build collaborative relationships. Detail oriented. Ability to work independently and handle multiple priorities. Functional Competencies Professionalism and discretion Attention to detail Problem-solving and adaptability Strong interpersonal skills Required For All Jobs Maintain strict adherence to the Albany Medical Center Confidentiality policy. Incorporate Albany Medical Center Behavioral Standards and Guiding Principles into daily activities. Comply with all Albany Medical Center Policies. Comply with behavioral expectations of the department. Maintain courteous and effective interactions with colleagues. Demonstrate an understanding of the job description, performance expectations, and competency assessment. Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adhere to Customer Service standards. Participate in departmental and/or inter-departmental quality improvement activities. Participate in and successfully complete Mandatory Education. Perform all other duties as needed or directed to meet the needs of the department. Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce Members Are Expected To Ensure That Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. #J-18808-Ljbffr