Material Coordinator

Company Overview

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we've delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

Position Overview

The Material Coordinator is responsible for supporting the Warehouse Manager by helping coordinate daily warehouse functions, material control activities, documentation, inventory tracking, receiving and issuing processes, and communication between warehouse staff, field supervision, procurement, quality, safety, and project leadership. This position is intended to strengthen the Warehouse Manager's ability to maintain organized, accurate, safe, and compliant warehouse operations. This role focuses on coordination, follow-up, record accuracy, system updates, and administrative support for warehouse functions on industrial construction projects.

Responsibilities

• Assist the Warehouse Manager with daily coordination of warehouse priorities, material flow, documentation needs, and communication with project stakeholders
• Track open items assigned by the Warehouse Manager and follow up on receiving issues, material requests, inventory questions, vendor discrepancies, and documentation requirements
• Prepare status updates, logs, and reports that help the Warehouse Manager monitor warehouse performance, material readiness, and compliance concerns
• Support coordination of warehouse staffing needs, work sequencing, and task visibility without assuming management authority unless directed
• Support daily warehouse activities including receiving, issuing, quality documentation, inventory control, space organization, and logistics coordination
• Organize warehouse workflows and communicate priorities established by the Warehouse Manager to the appropriate personnel
• Assist with equipment, tool, and material status tracking and coordinate maintenance or service requests through the Warehouse Manager when needed
• Support warehouse organization, labeling, housekeeping, storage discipline, and material segregation practices
• Maintain and update inventory records in COINS or approved tracking tools as directed by the Warehouse Manager
• Assist with cycle counts, inventory reconciliations, barcode tracking, material status updates, and discrepancy research
• Process and track material requests, approvals, receiving documents, and issuing records through Procore and other approved systems
• Support OS&D tracking by documenting overages, shortages, damages, vendor issues, and corrective follow-up needed for resolution
• Prepare draft reports on inventory levels, material movement, open requests, usage, and warehouse activity for Warehouse Manager review
• Assist with inbound and outbound shipment coordination, gate processes, delivery scheduling, staging priorities, and carrier communication
• Coordinate with project leads, procurement, vendors, and field supervision to help align material availability with construction schedules
• Support mobilization and demobilization activities by tracking materials, rental equipment, tools, trailers, containers, and warehouse close-out needs
• Communicate material constraints, late deliveries, documentation gaps, and priority issues to the Warehouse Manager for direction and escalation
• Support enforcement of warehouse safety standards, site procedures, PPE requirements, housekeeping expectations, and company policies
• Assist with safety documentation, inspection follow-up, training records, and communication of hazards or noncompliance to the Warehouse Manager
• Confirm that warehouse activities are documented and performed in alignment with project safety, quality, and material control requirements

Requirements

• High School Diploma or equivalent required
• 2-4 years of experience in warehouse coordination, materials support, construction logistics, or industrial project support
• Ability to support warehouse leadership through accurate records, organized follow-up, clear communication, and dependable task completion
• Working knowledge of receiving, issuing, inventory control, OS&D tracking, material documentation, and warehouse safety practices
• Proficiency with Microsoft Office Suite, including Excel, Teams, Outlook, and SharePoint
• Experience supporting industrial construction projects such as power, petrochemical, manufacturing, data center, or fabrication work
• Experience with Procore, COINS, OCTAVE, barcode scanning, ERP systems, or similar material tracking platforms
• Knowledge of OSHA expectations, warehouse safety controls, and project documentation requirements

Total Rewards & Benefits

At P&E Constructors, we believe in rewarding our employees through competitive compensation, employee ownership, and a comprehensive benefits package designed to support your financial wellbeing, health, and future.

Compensation

• The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
• Performance-based merit increases and career growth opportunities
• 401(k) retirement plan
• Salary Range: $25.00 - $34.00 per hour

Financial Security & Savings

• Flexible Spending Accounts (Healthcare & Dependent Care)
• Competitive compensation with ongoing performance reviews
• Financial planning and retirement savings opportunities

Health Benefits

• Medical, Dental, and Vision insurance options
• Company-paid employee monthly medical premiums (P & E Constructors covers employee costs)
• Coverage available for spouse, domestic partners, and dependents
• Prescription drug coverage
• Telehealth services
• Wellness programs and resources
• Employee Assistance Program (EAP)

Work-Life Support

• Paid Time Off (PTO)
• Paid Holidays
• Bereavement Leave
• Military Leave
• Work-life balance support programs

Protection Coverages

• Company-paid Short-term and Long-term disability coverage
• Company-paid life insurance
• Additional voluntary benefits are offered

Work Environment & Physical Demands

• Lift, carry, push, and pull materials or equipment weighing up to 50 pounds
• Perform physical movements such as bending, kneeling, crouching, crawling, climbing, and balancing
• Safely navigate active construction sites, including uneven, confined, or cluttered work areas
• Work at elevated heights and comply with fall protection and safety requirements
• Wear required personal protective equipment (PPE) at all times
• Work in environments with exposure to noise, dust, temperature extremes, and other construction-related conditions
• Interpret technical drawings and visualize three-dimensional concepts when needed
• Maintain sufficient vision, hearing, coordination, and awareness to safely perform job duties
• Ability to work extended shifts, including up to 12 hours, in outdoor construction environments and varying weather conditions
• Maintain physical stamina and strength to perform demanding job duties throughout the workday

To be Considered: Candidates Must be authorized to work in the country where the position is located.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Equal Opportunity Employer, including disabled and veterans.