Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership. This Contract position is ideal for someone who thrives in a fast-moving environment, keeps priorities organized, and communicates with professionalism at every level. The role will focus on executive scheduling, travel coordination, meeting preparation, and administrative execution while handling confidential matters with sound judgment.

Responsibilities:

• Support senior leaders with day-to-day administrative coordination, ensuring schedules, communications, and priorities are managed efficiently.

• Oversee complex calendars by arranging appointments, resolving scheduling conflicts, and keeping leadership informed of upcoming commitments.

• Arrange domestic and international travel plans, including air, lodging, ground transportation, and detailed itineraries.

• Submit, review, and reconcile business expenses through Concur in a timely and accurate manner.

• Create and format reports, presentations, correspondence, and other materials needed for meetings and executive communications.

• Coordinate meetings from planning through follow-up by managing agendas, logistics, materials, and action items.

• Handle sensitive business information with a high degree of confidentiality, tact, and professionalism.

• Monitor deadlines, outstanding tasks, and priority initiatives so key deliverables are completed on schedule.

• Contribute to special assignments and provide additional administrative support as business needs evolve.

• At least 3 years of experience in an Executive Assistant or senior-level administrative support position.
• Hands-on experience using Concur for travel booking and expense reporting.
• Proven ability to coordinate detailed travel arrangements for executives.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple responsibilities and shifting priorities.
• Strong written and verbal communication skills with a detail-oriented approach.
• Ability to work independently, use sound judgment, and maintain discretion with confidential information.
• Experience supporting senior executives in a corporate environment is preferred.