Executive Support Specialist

Job Overview STUWE GmbH & Co has established itself as an industry leader in the manufacture of mechanical components for drive technology. We specialise in friction-locked shaft-hub connections and braking systems for a wide range of applications. We are currently seeking a highly organised and proactive Executive Support Specialist to join our team in Miami. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced environment. This role is crucial to ensuring the smooth and efficient operation of our executive team, providing comprehensive administrative and organisational support. Responsibilities Provide high-level administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings. Arrange detailed travel itineraries, both domestic and international, including flights, accommodation, and ground transportation. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. Act as the primary point of contact between executives and internal employees, clients, and external partners. Organise and attend meetings, ensuring agendas are prepared, materials are distributed in advance, and minutes are accurately recorded and circulated. Handle confidential documents and sensitive information with the utmost discretion and integrity. Manage executive expense reports and assist with budget tracking for departmental projects. Support the coordination of special projects and company events as required. Qualifications Proven experience in an executive support, personal assistant, or similar administrative role. Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively. Excellent verbal and written communication skills and a professional demeanour. Proficiency in the full Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Strong problem-solving abilities and meticulous attention to detail. The ability to work independently, use initiative, and anticipate the needs of the executive team. A high level of professionalism and discretion is essential for this position. #J-18808-Ljbffr STUWE GmbH & Co