Office Assistant

Job Description Job Description We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.

Office Assistant Key Responsibilities:
• Perform accurate data entry, record updates, and database maintenance
• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents
• Manage phone calls, emails, and correspondence in both English and Spanish
• Coordinate calendars, meetings, appointments, and travel arrangements
• Organize and maintain physical and electronic filing systems, records, and documents
• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials
• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information
• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication
• Support clients, visitors, and internal staff with professional customer service and timely follow-up
• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency
• Assist with special projects and provide additional administrative support as needed

Preferred Qualifications:
• Experience in administrative support, office coordination, or a related role
• Strong data entry accuracy and attention to detail
• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint
• Bilingual fluency in English and Spanish
• Familiarity with AI tools and technology used for office productivity
• Strong organizational, communication, and multitasking skills

If you are interested in this Office Assistant role, please apply today!
• At least 1 year of experience in an administrative, office support, or related position.
• Strong data entry skills with careful attention to accuracy, detail, and organization.
• Proficiency with Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• Bilingual communication skills in English and Spanish.
• Familiarity with AI platforms or office technology used to support productivity and workflow management.
• Ability to handle multiple priorities, maintain confidentiality, and communicate professionally in a fast-paced setting.