Executive and Program Assistant

Executive and Program AssistantMiami, Florida, United StatesTitle: Executive and Program AssistantDepartment: SEO Scholars MiamiReport to: Executive Director, SEO Scholars MiamiCompensation: $22.89 - $26.96/hourlyFLSA: Non-ExemptEmployee Type: Full-Time, RegularLocation: Miami, FLWork Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127About SEOFounded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.SEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor's degree, and 80% are first-generation college graduates. All are welcome to apply.Position OverviewSEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.Key ResponsibilitiesExecutive SupportManage the Executive Director's calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team membersDraft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentationsDevelop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholdersPrepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoringPerform administrative/clerical duties, taking memos, maintaining files, and organizing documentsCoordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projectsAct as liaison between Board member executive office staffSupport cross-collaboration with Miami team and between other SEO teamsSupport special projects and organizational initiatives as neededProgram Operations & Organizational SupportProvide administrative and operational support for the program, including virtual and in-person programming and eventsHelp coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programmingUtilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and familiesAssist with collection and organization of forms, waivers, and program documentsHelp manage the office and organize operational systems and administrative processesIn collaboration with Manager of Program Operations, assist with survey collection, data organization, and impact reporting, as well as invoice processingCommunications, Events & Volunteer CoordinationIn collaboration with the Manager of Development, assist with donor stewardship and follow-up communicationsAssist with program event logistics and outreach efforts; Greet and assist visitors and volunteersHelp manage event registration, setup, and follow-up communicationsSupport Scholar Advisors and programming by coordinating volunteer communications, confirmations, and schedulingSupport mentor and guest speaker logisticsSupport coordinating and drafting content for newsletters, announcements, and outreach communicationsAssist in planning workshops, family events, volunteer opportunities, and community engagement activitiesQualificationsBachelor's degree preferred or equivalent professional experience1–3 years of administrative, program coordination, nonprofit, or education-related experienceStrong organizational and time management skillsExcellent written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentProficiency in Google Workspace, Microsoft Office, and database systemsExperience with CRM systems, Canva, Monday.com, or Salesforce is a plusStrong interpersonal skills and ability to work collaboratively with students, families, volunteers, and external partnersWhen necessary, ability to travel locally throughout Miami-Dade County for events and program activities.Competencies & SkillsCommitment to educational equity and SEO's missionPassion for closing the opportunity gap for motivated studentsStrong organizational skills, attention to detail, and ability to manage competing prioritiesStrong written, verbal, and communication skillsFinancial acumen, including tracking, reporting, and managing multiple projectsHighly dependable and detail-orientedProven ability to work independently while fostering collaboration across team(s)Resourcefulness, adaptability, and proactive problem-solvingPassion for youth development and college accessCompensation & BenefitsSEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to put people first and foremost.The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.EEOC PolicyAt SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities – are strongly encouraged to apply.Equal Employment Opportunity is not just the law, it is our commitment.Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.FingerprintingThis position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, including fingerprinting, as a condition of employment. Applicants are encouraged to review background screening requirements, disqualifying offenses, and exemption information at the Florida Clearinghouse Education & Awareness site: OrganizationEstablished in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table – every table. We propel human potential.SEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: