Executive Secretary

Executive Secretary (PCN 133196) River Valley Services (RVS) is part of the State of Connecticut Department of Mental Health and Addiction Services (DMHAS). This pivotal position provides confidential administrative support to the CEO and two Clinical Directors while coordinating administrative workflow and operational needs across multiple RVS locations. ROLE HIGHLIGHTS Schedule: Full-time, 40 hours/week, Monday–Friday Shift: First Shift, 8:00 AM – 4:30 PM Location: 351 Silver Street, Middletown, CT Key role ensuring seamless administrative operations across a busy behavioral health setting In this role, you will be an essential partner to our leadership team, helping ensure smooth daily operations and consistent administrative coordination across multiple clinical sites. This work requires strong organization, accuracy, and the ability to manage multiple priorities in a fast‑paced environment. CORE RESPONSIBILITIES Coordinating front desk and administrative workflow to ensure continuous coverage across three busy waiting areas Participating in administrative staff selection, onboarding, and daily task coordination Preparing for Joint Commission Accreditation through policy coordination, documentation management, scheduling, incident reporting, and credentialing support Managing executive correspondence and maintaining accurate records for leadership and advisory groups Coordinating large‑scale meetings, conferences, and multi‑site communication Taking accurate and detailed dictation and transcribing complex or technical information WHAT WE OFFER Comprehensive benefits Professional growth and development opportunities A healthy work/life balance QUALIFICATIONS Experience supporting activities related to Joint Commission Accreditation or other regulatory or compliance reviews Experience working with confidential information in a healthcare environment, including familiarity with HIPAA requirements Experience taking accurate and detailed dictation, including transcribing complex or technical information such as meeting minutes, clinical terminology, or executive correspondence Experience providing administrative or executive‑level support within a healthcare, behavioral health, or government setting Experience coordinating meetings, maintaining calendars, or managing administrative operations across multiple work locations IMPORTANT NOTES A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. #J-18808-Ljbffr