Veterinary Resource Coordinator

Description

ABOUT VITICUS GROUP

At Viticus Group, we are more than just an organization — we are a community of innovators, educators, and professionals dedicated to advancing science, medicine, and education. Based in Las Vegas, we provide hands-on continuing education courses, conferences, and training programs that connect experts from around the world with the latest advancements in research, technology, and practical application.

Our mission is to bridge the gap between cutting-edge science and real-world practice, empowering professionals to take what they learn and apply it in meaningful ways that improve lives, industries, and communities.

Are you someone who loves science, thrives on learning, and gets inspired by innovation? Join us as we teach and share the discoveries that drive progress — because at Viticus Group, education fuels innovation.

JOB SUMMARY

The Veterinary Resource Coordinator is responsible for overseeing the coordination and logistics of live animal and cadaver resources, building and maintaining relationships with community partners, and ensuring compliance with regulatory requirements.

EDUCATION, EXPERIENCE SKILLS & ABILITIES

Education

• Bachelor’s degree in animal science, Veterinary Technology, Event Management, or a related field, or equivalent experience.

Experience

• Minimum of 2 years of experience in animal resource management, logistics, or event coordination.
• Familiarity with live animal handling and cadaver management in veterinary or educational settings is preferred.
• Experience with compliance monitoring, including IACUC or similar regulatory requirements, is highly desirable.
• Proven ability to build and maintain professional relationships with community partners.

Skills & Abilities

• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Attention to Detail : Meticulous approach to documentation, scheduling, and ensuring compliance with regulatory standards.
• Communication Skills: Excellent verbal and written communication skills to interact with community partners, staff, and stakeholders.
• Collaboration: Ability to work effectively within a team and foster partnerships with external organizations.
• Problem-Solving: Analytical thinking to address challenges and develop innovative solutions.
• Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software for scheduling and documentation.
• Adaptability : Ability to work effectively in dynamic environments, including on-site event settings.
• Knowledge of Animal Resources: Familiarity with live animal handling, cadaver logistics, and veterinary educational settings.

JOB SPECIFIC DUTIES

Live Animal Coordination

• Coordinate live animal resources for courses, including procurement, care coordination, and appropriate use in accordance with regulatory and ethical standards.
• Maintain, track, and verify live animal paperwork to ensure documentation remains accurate, complete, and current throughout the animal’s time in care.
• Serve as the primary point of contact for VetRadar and EzyVet-related questions, concerns, and issues; enter and maintain accurate program data, develop and maintain templates, support new program and process integration, and provide training and ongoing support to team members.
• Scheduling Veterinary Resource transporters
• Coordinate course-specific live animal needs with Veterinary Team, including incoming animal scheduling, processing, and timely release for assigned courses.
• Serve as the primary live animal support contact for staff and course participants, providing guidance on handling, documentation, care expectations, and coordination needs throughout the program.

Cadaver Coordination

• Create and maintain inventory system for cadavers and develop other systems as needed in collaboration with IT team.
• Assess and fulfill cadaver needs for each course in collaboration with Veterinary Team members, maximizing available resources through reuse, reallocation, and optimization whenever possible.
• Communicate course-specific cadaver pull requirements, including the appropriate number and type of specimens needed based on course objectives and available inventory.
• Coordinate and assist with cadaver pickups based on current inventory needs, specimen availability and quality, transportation requirements, and overall operational efficiency.
• Ensure all cadaver intake, movement, use, and inventory scans are completed accurately and reconcile discrepancies as needed.
• Review inventory, utilization, and course reports to forecast cadaver needs, inform resource planning, and support timely course preparation.
• Coordinate with and engage additional cadaver partners as needed to support resource availability.

Community Partnerships

• Communicate with shelter and rescue partners regarding live animal needs, required documentation, medical findings, concerns, follow-up, and other relevant information throughout the animal's time in care.
• Act as a liaison between the organization and community partners, fostering collaboration and ensuring mutual benefits.
• Building/maintaining community-partner relationships for both live animals and cadavers.

Compliance and Oversight

• Schedule and coordinate Institutional Animal Care and Use Committee (IACUC) meetings, monitor compliance, and ensure proper documentation.
• Maintain compliance with USDA documentation requirements and ensure records are up to date.
• Maintain and monitor cadaver freezer temperatures, identifying general maintenance concerns, and communicates with vet team and facilities team for safety and compliance
• Create, implement, review, and update departmental Standard Operating Procedures (SOPs) for assigned areas, including live animal clinic software, cadaver inventory management, transportation, cleaning and sanitation, and other departmental processes, to ensure practices are clearly documented and consistently followed.

Viticus Group is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.

WHY YOU WILL LOVE WORKING HERE

We offer a vibrant and supportive work environment where your contributions are highly valued, and your professional growth is our priority. You will have the opportunity to work on impactful projects, develop your expertise in Veterinary & Human Health education, and make meaningful contributions to the field. At Viticus Group, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe in work-life balance and infuse our professional ethos with fun through team outings, friendly contests, and shared lunches. Joining Viticus Group means becoming part of a dynamic and supportive community where your efforts are not only recognized, but celebrated.

PERKS

• Competitive & Transparent Salary – Know what you’re worth and be paid fairly for it.
• Comprehensive Benefits (Full-Time Employees) – Medical, Dental, Vision, Short & Long-Term Disability, and Life Insurance are 100% employer-paid.
• 401(k) with 3% Company Match (Full-Time Employees) – Invest in your future with our retirement savings plan.
• Supportive & Collaborative Work Culture – Be part of a mission-driven team that values connection, communication, and kindness.
• Ongoing Professional Development (Full-Time Employees) – From workshops to conferences, we support continuous learning and career growth
• Wellness Programs (Full-Time Employees) – Access wellness resources and incentives designed to support your mental and physical well-being.
• Employee Recognition & Appreciation Events – We celebrate wins—big and small—throughout the year!
• Unique Industry Impact – Make a meaningful difference in veterinary medicine and animal health.
• Work-Life Balance – We value your time with predictable scheduling and occasional flexibility based on role and business needs.
• Fun Workplace Culture – Holiday contests, team lunches, and just enough quirks to make work more enjoyable.

Requirements

PHYSICAL REQUIREMENTS

Viticus Group is committed to principles of equal opportunities for all employees. The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.

General Requirements

• Ability to sit, use hands and fingers, talk or hear, and smell continually.
• Ability to stand, walk, and reach frequently.
• Ability to climb or balance, stoop, kneel, or crouch occasionally.

Lifting and Carrying

• Ability to frequently lift and carry up to 10 lbs.
• Ability to occasionally lift and carry up to 50 lbs.

Vision and Hearing

• Close vision required to see computer monitors, read documents, and operate copy and fax machines.
• Distance vision is required to drive an automobile if driving is a requirement of the job.

Work Environment

• Work environment is indoors and climate controlled.
• Occasionally exposed to outdoor weather conditions.
• Moderate noise levels as found in a business office with computer printers, households with TVs and dishwashers, and driving in light traffic.