Executive Assistant (Work From Home)

Executive AssistantAn exciting opportunity for a high-autonomy Executive Assistant to support the Founder by managing communication flow, keeping priorities on track, driving follow-through, and bringing structure to the many projects and responsibilities within a growing, founder-led company.Company Profile:Our client is a growing, values-driven fitness equipment company focused on delivering high-quality products and building long-term customer trust.The company operates with a lean, remote team and a calm, execution-oriented culture. There are no unnecessary layers, no bureaucracy, and no excess meetings. Decisions are context-driven, and team members are expected to exercise strong independent judgment.This is a high-trust environment. There are no multiple stakeholders or complex corporate hierarchies — the Founder is the primary decision-maker. The right candidate must be comfortable operating in a direct, context-rich, autonomy-heavy structure.Duties and Responsibilities:Provide high-trust, proactive support to the President across business, personal, and operational priorities.Maintain and organize the President's open tasks, decisions, commitments, and follow-ups to ensure nothing falls through the cracks.Manage the email capture and task-tracking system, ensuring relevant requests and action items are properly recorded and followed through.Maintain project trackers and provide visibility on progress, pending actions, and blockers.Monitor AI-generated meeting notes and ensure action items are captured, assigned, and followed up on.Conduct timely, rule-based follow-ups with internal and external stakeholders, including following up with the President when he is the blocker.Provide administrative support for the hiring pipeline, including coordination, tracking, and follow-ups.Coordinate recurring household services and contractors, including scheduling and follow-ups for pool, lawn, pest control, A/C, and other household needs.Assist with vacation, house-sitting, and other personal planning and coordination.Help develop and maintain a structured household operating system, including schedules, routines, and processes.Take ownership of projects and new responsibilities as they arise, even when they are outside the candidate's previous experience.Research, organize, coordinate, and help execute new initiatives based on the desired outcome.Identify gaps, blockers, or items requiring attention and proactively take the appropriate next steps.Use AI and technology as part of day-to-day workflows to improve efficiency, organization, research, documentation, and execution.Learn and adapt to new internal systems, project management tools, and AI-enabled workflows as the company evolves.Maintain clear written communication and provide timely updates while working primarily in an asynchronous environment.Exercise sound judgment and discretion when handling business and personal information.Gradually take on greater autonomy and decision-making authority as trust is established.