HSSE Administrator

Job Description

Job Description

Efficiency. Innovation. Integrity. These are our 3 Pillars. At Curtin Maritime, these core values are the framework for safe performance and operational excellence; proof of these pillars is evident in our people and our fleet. For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions. We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth. Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing places on earth.

WHO WE ARE:

For 25 years, Curtin Maritime has been an industry leader in quality maritime solutions.  We are a dynamic Marine Construction and Marine Transportation company experiencing rapid growth.  Our team provides customers with a complete suite of maritime solutions, allowing us the incredible opportunity to work on unique projects in some of the most amazing locations on earth.

Under general supervision, the HSSE Administrator works as part of Curtin Maritime’s Health, Safety, Security, and Environment Department in support of the Company’s maritime and dredging operations. The HSSE Administrator is primarily responsible for the administrative and compliance functions that are overseen by the HSSE Department and will work alongside operations to ensure compliance.  This position will report to the Health, Safety, Security and Environmental Manager.

KEY RESPONSIBILITIES  

Administrative Support  

• Maintain and organize health safety records, files, and documentation in compliance with regulatory requirements and Company standards for programs such as Confined Space Entry, Respirator, security plans, hazardous waste management, and drug screenings.  

• Maintain, version control, and distribute HSSE documentation including policies, procedures, and checklists.  

• Prepare and distribute internal HSSE communications, memos, reports, and meeting minutes.  

• Prepare, maintain, and distribute internal HSSE safety signage design and publication. 

• Support project planning operations by assisting in the development of Safe Work Plans and/or obtaining project-specific permits, licenses, etc.  

• Provide general administrative support to the DPA, HSSE Manager, and departmental administrative requests as needed.  

Compliance & Reporting  

• Assist in conducting, documenting, and preparing internal and external audits, surveys, and inspections. 

• Maintain records of incidents, near misses, audits/inspections, and corrective actions.  

• Track and maintain regulatory deadlines, certification renewals for the Corporation.  

Communication & Liaison  

• Act as a point of contact for internal health and safety enquiries, and direct queries to appropriate personnel when necessary.  

• Liaison with third party vendors for the procurement of regulatory required services of both firefighting and lifesaving equipment.  

• Manage correspondence with Flag State administration and classification societies.  

• Assist in the cross-departmental coordination of health and safety needs.  

MENTAL APTITUDES REQUIRED  

• Motivated, self-starter, takes initiative. 

• Tenacious with excellent follow-up & execution abilities. 

• Thrives in fast-paced work environment. 

• Must be organized and detail oriented, able to proficiently multi-task. 

• Must be a strong communicator, both verbally and in-writing.  

• Strong interpersonal skills with internal and external parties, anticipate the needs of others.  

• Extremely strong organizational, project, and time-management skills. 

• Proven problem-solving, able to quickly analyze situations, and solve them.  

• Strong work ethic 

PHYSICAL APTITUDES REQUIRED  

• Ability to understand and communicate effectively in English 

• Practice safe work habits and wear protective safety equipment.  

• Must be physically able to safely transit onboard vessels at the dock and underway  

• Must be comfortable working on the water and in changing climates  

• Regular attendance at the main office in Long Beach, CA is essential.  

• Must be able to travel on short notice  

 
CERTIFICATIONS AND OTHER REQUIREMENTS  

• Bachelor’s degree or equivalent preferred  

• Proficiently skilled in Windows & Microsoft 365 

• Must have a clean driving record (5+ years) 

• Must have or be able to obtain a TWIC card 

• OSHA 30 

• CPFR/First Aid Certified 

Curtin Maritime is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.