Office Coordinator - Denver, CO

Job Description

Job Description

Job Title: Office Coordinator

Location: Denver, CO

Position Overview

The Office Coordinator is the first point of contact for visitors, clients, and vendors, representing our brand with professionalism and pride. This role provides daily administrative support to ensure the smooth operation of the office, maintains office organization, and assists with special projects and vendor management. The ideal candidate is highly organized, detail-oriented, and thrives in a customer service-focused environment.

Key Responsibilities

• Answer, transfer, and handle incoming phone calls, including customer inquiries and complaints
• Assist with New Hire Orientation when needed
• Manage the phone system and updates to the call tree
• Maintain the front entrance and reception area to ensure they reflect our company brand with pride
• Greet guests warmly, answer questions, and direct them to the appropriate person or department
• Accept, log, and distribute deliveries and incoming mail

• Maintain and order office supplies for all departments and shared spaces
• Perform light clean-up throughout the day to keep the office neat and organized
• Manage accounts with vendors such as ADT, Comcast, and Optisigns
• Assist with meeting room set-ups and event preparations
• Organize and order food, snacks, and beverages for meetings and company events

• Manage and track IICRC and other professional memberships, licenses, and certifications
• Assist with mail distribution and outbound shipping needs
• Set up new equipment and accounts for new hires

• Display strong written and verbal communication skills when interacting with team members, customers, and vendors
• Partner with internal departments to ensure smooth flow of information and resources

Qualifications

• High school diploma or equivalent required
• Ability to pass a criminal background check

• 1 – 2+ years of experience in an administrative, office management, or customer service role preferred
• Highly organized with strong attention to detail and problem-solving skills
• Able to manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills
• Comfortable using Microsoft Office and general computer systems

Benefits

• 3 weeks of paid time off
• 7 company-paid holidays
• 401(k) with company match
• Medical, dental, vision, life, supplemental, and disability insurance offered