Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment.

Responsibilities:
• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization.
• Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed.
• Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination.
• Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness.
• Maintain orderly records and office documentation so materials can be accessed quickly and efficiently.
• Support scheduling and general workflow needs to help keep daily operations running smoothly.
• Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.• Previous exposure to administrative support, office coordination, or receptionist responsibilities is preferred; entry-level candidates are also encouraged to apply.
• Ability to handle inbound phone calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with careful attention to detail and accuracy.
• Comfortable working in an administrative office setting and managing multiple tasks throughout the day.
• Proficiency in basic office tools and computer systems used for documentation, communication, and record maintenance.
• Strong organizational skills with the ability to prioritize assignments and meet deadlines.
• Dependable work style and a detail-focused approach to customer service and team support.