Administrative Assistant II-OK DOC

The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.

Job Responsibilities

• Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
• Coordinate and lead special projects
• Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
• Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
• Serve as a resource for other departments on matters pertaining to functional area.
• Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
• Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
• Review and maintain the time and attendance system.
• Implement new administrative procedures and forms as directed 
• Support the daily office functions by ordering supplies.
• Support inventory process
• Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
• Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 3-5 years of work experience preferred.
• High School Diploma required.
• Associates Degree in a related field preferred. 
• MS Office Experience with proficiency in Excel required. 
• Effective communication skills. 
• Excellent customer service and administrative skills required. 
• Ability to develop and maintain a positive working relationship with others. 
• Detail oriented, ability to multi-task, with strong organizational skills are required.

Education