Finance Specialist

Job Description

Our client is seeking a Financial Administration Specialist. This role is essential to the efficient day-to-day operation of the business. This role oversees accounts receivable functions, including invoicing, collections, payment processing, and financial reporting, while also managing designated responsibilities and requests from internal departments.

*****This position is on-site in Nashville*****

The successful candidate will possess strong organizational, customer service, financial, and project management skills, with the ability to collaborate across multiple departments in a fast-paced environment.

Primary Responsibilities

Accounts Receivable & Financial Administration

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• Create and manage customer estimates, invoices and process billing transactions.
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• Receive, post, and apply customer payments accurately and timely.
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• Monitor and manage accounts receivable aging reports.
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• Conduct collection activities and follow up on past-due balances.
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• Maintain vendor payment portal registrations and credentialing requirements.
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• Perform daily banking activities, including deposits, transfers, and cash management.
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• Receive, review, file, and maintain customer tax exemption certificates.
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• Assist with month-end and year-end financial processes.
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• Prepare daily financial reports and perform account reconciliations.
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• Support financial audits and maintain compliance with accounting procedures.
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• Provide on-call support for events and help resolve scheduling or logistics issues.
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• Maintain accurate records of customer communications, bookings, contracts, and inventory allocations.
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Operations & Administrative Support

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• Collaborate with internal departments to improve processes and operational efficiency.
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• Assist with organizing company events and administrative initiatives.
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• Support implementation and maintenance of new systems, processes, and operational improvements.
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• Provide cross-functional support to accounting, sales, operations, and management teams as needed.
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Qualifications

Required

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• Minimum of 3 years experience in accounts receivable, office administration, and customer service.
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• Experience with QuickBooks Online.
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• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
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• Excellent organizational, time management, and multitasking skills.
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• Strong verbal and written communication abilities.
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• Ability to prioritize competing responsibilities in a fast-paced environment.
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• Strong attention to detail and accuracy.
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• Self-motivated, dependable, and team-oriented.
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• Ability to adapt to changing priorities and business needs.
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Preferred

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• Experience with bank reconciliations, month-end and year-end closing procedures.
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• Understanding of sales tax requirements and exemption certificate management.
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Key Success Traits

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• Exceptional customer service mindset
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• Strong problem-solving abilities
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• Proactive and takes initiative
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• Detail-oriented and highly organized
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• Flexible and adaptable in a dynamic environment
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• Collaborative team player with a positive attitude
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