Assistant Office Manager

Job Description

Job Description

Benefits:

• 401(k) matching
• Employee discounts
• Health insurance
• Paid time off

We’re a locally owned food distribution company in inner SE Portland, and we’re growing. We’re looking for a reliable, organized, and customer-focused Customer Service/Office Assistant to join our team.

This position requires prior office experience, strong computer skills, and polished phone/customer service abilities. You will play a key role in daily operations, supporting customers, sales, and warehouse coordination.

Responsibilities

• Take customer orders by phone and input them accurately into the system 
• Provide professional, friendly customer service on every interaction 
• Handle accounts receivable (A/R) and accounts payable (A/P) tasks 
• Perform data entry and maintain organized, accurate records 
• Coordinate daily with warehouse and sales team 
• Manage general office administration and support daily operations 

Qualifications

• Prior office or administrative experience required 
• Strong computer skills are a must (Excel, Word, email) 
• Experience with NECS Entree software is a big plus 
• Excellent phone presence and polished customer service skills 
• Self-starter who can work independently and stay organized 
• Strong attention to detail and ability to multitask 
• Reliable, punctual, and professional 

Benefits

• Company-paid health insurance 
• Company-paid disability insurance 
• Dental & vision insurance available 
• 401(k) retirement plan available 
• Paid vacation 
• Monday–Friday schedule (day shift) 
• Family-oriented, team-first culture