Accounts Payable Specialist

Accounts Payable Specialist

$28 - $36 per hour | Long Beach, CA | On-site | Consulting

Leading Civil Construction company

Leading Civil Construction company

A bit about us:

Leading Civil Construction company

Why join us?

• Paid Vacation, Holiday, and Sick Time
• Health Insurance/ Dental / Vision
• 401k program with match

Job Details

Key Responsibilities:

• Manage the full-cycle Accounts Payable process from invoice receipt through payment.
• Review, code, enter, and process vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, receiving documentation, and other supporting documentation.
• Obtain and verify appropriate approvals prior to processing payments.
• Prepare and cut checks for vendors, subcontractors, and other company obligations.
• Process weekly check runs and other payment runs as needed.
• Prepare checks, payment documentation, and supporting schedules for review and signature.
• Maintain accurate vendor files, including W-9s, insurance certificates, and other required documentation.
• Review vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Assist with subcontractor payment processing and ensure required compliance documentation is received before payment.
• Review lien waivers/releases and other payment-related documentation as required.
• Maintain accurate AP aging and assist with identifying outstanding or past-due invoices.
• Reconcile AP subledger balances to the general ledger.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Communicate with project managers, vendors, subcontractors, and internal accounting personnel regarding invoices and payments.
• Maintain organized and accurate electronic and physical AP records.
• Assist with 1099 preparation and year-end AP reporting.
• Follow established internal controls and accounting procedures.
• Provide support to the accounting team with other projects and duties as needed.

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