Transportation/Shipping Coordinator

Job Description

Job Description

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following.  Management reserves the right to change essential duties or re-assign within job classification.

A.   Prepare for Shipping Meetings – generate and prepare open orders report and export database reports

B.    Know Credit Limit Status for consumers – Review open receivables daily; get approval when shipping requirements will result in accts receivable to exceed credit limits

C.    Schedule Shipments - schedule Outbound Shipments (Domestic, Export and Brokerage) as follow-up to Shipping Meeting discussions/requests & schedule subsequent add-ons during the week; make Bookings with Freight Forwarder for Export Shipments; Coordinate backhauls with outbound schedules where needed; understand operations’ production needs (urgency) when scheduling; Prepare and distribute daily shipping schedule

D.   Process Daily Shipments – create and enter Dispatch records for outbound trucks in Greenwood System; Prepare QCTs; create outbound paperwork for drivers; Prepare reports to accompany outbound shipments; prepare paperwork for Brokerage and create corresponding Accounts Payable record; calculate weight checks for drivers with export containers; Record shipments on hardcopies of orders; close orders

E.    Accounts Receivables - Invoice shipments (transfer into AR53); Update the DI3101 & CFD1 reports each morning to generate invoices for “dispatched loads”; Follow-up for weights, prices, grading after shipment, where required; follow-up with Marketer & Accounts Receivables Person when weight shortages/downgrades/rejections are reported by consumer; Advance requirements for accounts receivable; Processing advance payments

F.     Export Database – maintain information of overseas shipments (container and booking numbers, shipping dates; payment receipts)

G.   Coordinate scheduling / receiving of Inbound Residue.