Office Operations & Accounting Liaison

Job Description We are a commercial food service equipment distribution and contract manufacturing company located in Chula Vista. We are seeking a proactive, tech-forward Office Operations & Accounting Liaison to serve as the central hub of our daily activities. This role bridges the gap between our local operations and our remote accounting team. The ideal candidate is a problem‑solver who stays calm under pressure and proactively uses technology to streamline workflows. Responsibilities Financial Support: Manage invoicing, resolve vendor discrepancies, and lead past‑due collections. Accounting Liaison: Oversee and coordinate daily tasks with our remote accounting staff. Office Operations: Manage office supply procurement, oversee facility cleaning services, and provide sales support. Project Tracking: Rigorously follow up on open projects and pending tasks to ensure nothing falls through the cracks. Tech Support: Handle initial setup and basic troubleshooting of office equipment and software. Requirements Experience: 3–5 years in office management, high-level administration, or a similar operations role. Software: Deep proficiency in Google Workspace and/or Microsoft Office 365. AI Adaptability: Comfortable using AI tools (like ChatGPT or Gemini) to solve problems or draft communications more efficiently. Technical Skill: Experience with general office equipment setup and troubleshooting. Attention to Detail: Uncompromising accuracy in financial data and project tracking. Professionalism: Exceptional communication skills, especially when managing remote staff and collections. Benefits Comprehensive Health Package: Medical, Dental, and Eye Care insurance (Vision) with a significant portion of premiums paid by the company. Dual Retirement Plans: 401(k) Plan for employee‑led savings and Cash Balance Retirement Plan (Company‑funded retirement account). Paid Time Off: Includes paid vacation, sick leave, and paid holidays. Consistent Year‑End Bonus: A discretionary bonus program that has been paid out every year since the company’s inception 20 years ago. Modern Work Culture: A professional environment that encourages and supports the use of AI and new technology. #J-18808-Ljbffr Advanced Component Services