Office Administrator

Administrative Services Coordinator

Plan, direct, and coordinate administrative services for the organization in the Dallas office. Partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Be a welcoming point of contact for all visitors and employees. Must display a pleasant and supportive approach to all tasks.
• Maintains office efficiency by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
• Act as administrative assistant to the Site Leaders/Presidents performing in such areas of scheduling, travel, expense reports, and other duties as requested. Assist other leadership in similar tasks as requested.
• Assist as Company Phone Operator by taking shifts as needed throughout the day.
• Act as point of contact for receiving and processing incoming mail and carrier deliveries. Prepares outgoing mail and packages for shipping daily.
• Monitor all security access for employees and visitors. Enforce security procedures and maintains guest badges.
• Manage parking administration as provided in sublease for office employees and visitors.
• Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
• Work with the overall facilities team on special projects and company needs as deemed necessary.
• Participate in social committee. Available to support occasional after-hours events.
• Provide administrative support including production of memos, reports, and presentations.
• Serves as one of the fire marshals/floor wardens assigned to the office.
• Recommend changes to procedures to improve operations within the office.
• Maintain your onsite office presence 5 days per week, Monday Friday.
• Spearhead holiday party planning and coordination
• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:

• Proficient in use of Microsoft Suite.
• Phone Operator handling procedures.
• Mail procedures.

Experience:

• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking and organizational skills.
• 5 years' experience preferred in an administrative role supporting office leadership.
• Excellent communication skills.
• Detail oriented.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position. #LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program