Accounts Payable Manager

Job Description

Job Description

Our client is looking for an experienced Accounts Payable Manager to support a construction-focused organization in Saratoga, California. This hourly W2 position will oversee end-to-end payables operations with an emphasis on high invoice volume, subcontractor disbursements, and accurate project cost allocation. The role requires a strong understanding of construction payment practices, contract compliance, and timely coordination with vendors and project teams to keep financial records precise and up to date.

The role is only till the end of the year. Our client requires 5 days/week onsite for the 1st month, but after that it can go down to 3 days onsite. They are using Concur. Proficiency in Concur is required.

If you are ready to start an AP Manager role on September 14, please apply today!

Responsibilities:

• Oversee the complete accounts payable cycle for vendor invoices and subcontractor payment requests in a high-volume construction environment.

• Review submitted billing against purchase orders, contracts, and supporting documents to confirm accuracy before approval and payment.

• Assign expenses to the appropriate jobs and cost codes to support reliable project budgeting and financial reporting.

• Monitor lien waivers, insurance documentation, and other compliance records to ensure payment releases meet contractual requirements.

• Reconcile vendor statements, address payment-related questions, and resolve discrepancies in a timely and thorough manner.

• Prepare and schedule disbursements through checks, ACH, wires, or joint checks while considering cash flow needs and available payment discounts.

• Partner with project managers and internal stakeholders to confirm work completion, route approvals, and maintain proper payment controls.

• Support month-end activities by assisting with accruals, journal entries, reconciliations, and related accounts payable reporting.

• 5+ years of experience in accounts payable, with prior exposure to construction accounting or other high-volume AP settings.

• Strong knowledge of invoice coding, check runs, ACH processing, and full-cycle payment administration.

• Familiarity with job costing, retainage, subcontractor billing practices, and lien waiver requirements within the construction industry.

• Experience using Concur.

• Ability to perform detailed document review, including matching invoices to purchase orders, contracts, and receiving or approval records.

• Understanding of compliance documentation such as W-9 forms and certificates of insurance before releasing payments.

• Excellent attention to detail, organizational skills, and communication abilities for working with vendors, subcontractors, and internal teams.