Executive Assistant to the Dean

Salary: $54,577.00 Annually
Location : York County, SC
Job Type: FTE - Full-Time
Job Number: 2027032S
Agency: Winthrop University
Opening Date: 09/28/2026
Closing Date: 10/12/2026 11:59 PM Eastern
Agency Specific Application Procedures:: To apply go to
Class Code:: AH10
Position Number:: 2027032S
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Grade: GEN07
Hiring Range - Min.: $54,577.00
Hiring Range - Max.: $54,577.00
EEO Statement: Equal Opportunity Employer
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.


Job Responsibilities


Reporting to the Dean of the College of Arts & Sciences, the Executive Assistant provides high-level administrative, operational and strategic support to the Dean, Associate Dean and Office of Student Services. This position serves as a liaison with external partners, alumni, donors and academic reviewers while coordinating executive operations, communications, event planning and daily college activities. Responsibilities include developing and managing written and digital communications, preparing reports and materials, facilitating training for departmental administrative staff and maintaining complex data systems and institutional records.

Executive Operations & Administrative Leadership

• Establishes, documents and maintains administrative procedures and workflows.
• Serves as liaison between the Dean's Office and faculty, staff, students, external partners and university offices.
• Coordinates and manages the Dean's calendar and organizes meetings with community partners.
• Prepares meeting agendas, polished and professional briefing materials and reports, and meeting minutes.
• Coordinates internal communications across 12 academic departments.

External Partnership Management, Unit Reporting & Operational Support

• Serves as the office's primary manager for community partnerships, alumni, donors and academic reviewers.
• Maintains professional relationships and manages engagements with external partners, which includes building invitations, identifying potential partners and maintaining relationships between the Dean's Office and partner companies.
• Prepares various reports for community partners, accreditation visits and academic program reviews.
• Establishes training resources for department-level administrative assistants and faculty and leads workshops/training sessions.
• Maintains faculty assembly records and committee assignments and works with the Administrative Data Coordinator to support faculty meetings.
• Monitors operational workflows and ensures accuracy of departmental records.

Events and Engagement

• Publishes frequent postings to digital media platforms and serves as secondary web manager.
• Plans an array of campus-wide events, including an annual community forum, interdisciplinary conference, Dean's Council meetings, workshops and seminars, industry advisory meetings, recruitment and retention events, alumni events, etc.
• Coordinates travel, lodging, itineraries, parking and hospitality (including gifts) for candidates and visitors.
• Participates in recruitment initiatives and prospective student engagement activities.
• Coordinates building tours and campus visit experiences.
• Plans and supports faculty development training sessions.

Travel & Procurement

• Manages/coordinates travel arrangements and conference logistics for the Dean's Office and the Student Services team.
• Prepares travel authorizations and reimbursement documentation with attention to registration deadlines and expense submissions.
• Manages and leads purchasing and procurement processes for college-wide events, new faculty hires, unit functions, and academic accreditation and program reviews.

Scholarships

• Leads the college's scholarship application process, ensuring students are aware of the opportunities.
• Creates digital communications for the college's scholarship recipients and updates the scholarship and general recruitment websites.

Facilities

• Conducts visual facilities checks, submits work orders for maintenance and repairs, and follows up as needed.
• Works with the Dean and Associate Vice President for Facilities to prioritize projects and upgrades in Kinard Hall and serves as a reliable support for instructional faculty.

Minimum and Additional Requirements

• Bachelor's degree and at least one year of experience providing senior-level/advanced administrative support. (An equivalent combination of education and experience may be considered.)
• Proficiency with Microsoft Office 365.
• Robust understanding of office management policies, procedures and best practices.
• Effective organizational and time management skills and the ability to meet deadlines while juggling competing priorities.
• Effective oral and written communication skills and the ability to draft reports and other communications for distribution.
• Ability to handle confidential information with discretion.
• Good interpersonal and customer service skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Ability to leverage technology to efficiently perform position duties.

Preferred Qualifications

• Experience with Ellucian Banner software.
• Experience coordinating events.
• Experience promoting academic programs using digital media.
• Experience managing complex academic operations comprising multiple departments at an institution of higher education.

Additional Comments


Travel/Overtime Requirements: Evening and weekend hours may be required to support specific events.

To apply go to


Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.


Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.


Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.


Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.


Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.