Office Coordinator

Office Coordinator

(Portland, Full-time, On-Site)

Fisher Phillips, a premier international labor and employment law firm, is seeking an Office Coordinator to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Position Summary

The Office Coordinator manages the office to ensure it aligns with the business objectives of the firm. This position works collaboratively with others in a team-oriented environment.

Primary Responsibilities

• Serve as the onsite liaison between the firm and building management, handling all requests for maintenance and other tasks as needed.
• Oversee the dynamic seating process using OfficeSpace software and ensure reserved offices are ready each day for occupation.
• Sort, log, process and deliver incoming mail and packages.
• Handle distribution of intra-office mail.
• Process outgoing mail, including FedEx and UPS.
• Assist in setup of offices and work areas for all employees.
• Oversee reservations system for conference rooms including setup and breakdown for meetings.
• Order, maintain and distribute inventory of all office supplies and kitchen supplies.
• Regularly assist with maintaining a clean and organized office including conference rooms, kitchens, copy rooms and dynamic seating offices.
• Greet clients and visitors.
• Display good judgment in handling confidential information.
• Portray a professional image through appropriate grooming and business attire.
• Properly prioritizes work assignments and handle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed.
• Offer assistance to others when needed.
• Perform other tasks as assigned

Personal Attributes

• Possess a strong understanding and abide by the policies and procedures of the firm
• Maintain an exceptional customer service attitude and demeanor at all times
• Be flexible and willing to pitch in wherever needed
• Take ownership and get the job done with minimal supervision
• Demonstrate a positive attitude and an approachable demeanor
• Adapt well to fluctuations in workload and changes in responsibilities
• Contribute to an atmosphere of teamwork and congeniality
• Keep appropriate people informed of the status of projects and deadlines

Skills and Abilities

• Attendance & Punctuality: Expected to be reliable, punctual and in the office each workday. Arrive at meetings and appointments on time and ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills
• Customer Service: Respond promptly to requests for service and assistance
• Dependability: Follow instructions, complete tasks timely, commit to the hours necessary to complete assignments and be able to work independently
• Professionalism: Approach others in a tactful manner, treat others with respect and react well under pressure
• Teamwork: Contribute to building a positive team spirit and support everyone's efforts to succeed
• Technical Skills: Possess strong PC skills, ability to use phone system, voicemail system, copier, scanner, and printer, including software knowledge of Microsoft Office, document management systems and scanning functions.
• Must be physically able to lift boxes and packages up to 30 pounds

The hourly rate range for this position is $31.73 - $34.61. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.