Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a hi-tech engineering organization in Texas. This contract-to-permanent opportunity is ideal for someone with strong attention to detail who can manage high-volume invoice activity, support accurate payment processing, and maintain strong vendor relationships. The role requires someone who can work with precision, protect confidential financial information, and contribute to efficient day-to-day accounts payable operations.

Responsibilities:
• Manage the full invoice processing cycle, ensuring vendor bills are entered accurately and routed in a timely manner for payment.
• Review invoices for completeness, validate account coding, and confirm charges align with internal purchasing documentation.
• Match invoices to purchase orders and receiving details before releasing payments to vendors.
• Maintain organized financial records, including vouchers, invoices, approvals, and related correspondence for audit and reference purposes.
• Communicate with vendors and internal stakeholders to resolve payment questions, clarify discrepancies, and provide status updates.
• Confirm that purchase orders are properly established and funded before transactions are finalized.
• Support payment operations by assisting with ACH activity, check runs, and review of daily positive pay files.
• Monitor daily payable reconciliations between financial systems and investigate exceptions to ensure accurate reporting.
• Contribute to commission-related calculations with third-party partners and help prepare recurring financial reports as needed.
• Assist with bank statement reconciliations when required and identify process bottlenecks to improve workflow efficiency.• Hands-on experience in accounts payable, including invoice review, payment processing, and vendor communication.
• Strong knowledge of general ledger coding, account coding, and invoice matching practices.
• Experience handling ACH transactions, check runs, and other standard disbursement processes.
• Ability to reconcile payables activity accurately and investigate discrepancies with attention to detail.
• Proficiency using accounting or ERP systems to manage invoice entry, approvals, and reporting.
• Strong organizational skills with the ability to maintain accurate documentation and confidential financial records.
• Effective problem-solving and communication skills for working across internal teams and external vendors.