Legal Operations Professional (Nashville, TN or Cambridge, MA)

Legal Operations Professional (Nashville, TN or Cambridge, MA) The Legal Operations Professional is responsible for efficiently performing standard legal operations tasks under direct supervision, ensuring adherence to established processes. They assist in executing complex tasks, contributing to the smooth completion of legal projects. The role supports change management initiatives by helping implement process improvements and identifying areas for optimization. They utilize legal technology tools effectively to enhance operational efficiency and aid in managing stakeholders, fostering positive interactions and a customer‑first mindset. The role partners closely with Legal, Finance, vendors, and outside counsel to ensure accurate financial controls, timely approvals, and smooth day‑to‑day operations. Your role Performs standard and recurring legal operations tasks for U.S. and Canada, including processing and approval of legal invoices, accruals, expenses, and wire payments, ensuring compliance with financial controls and audit requirements under direct supervision. Also assists in the execution of complex tasks, such as managing invoice workflows in SAP (RBAM/Fiori) and Brightflag, providing support to ensure smooth operations and contributing to the successful completion of legal projects. Participates in change management initiatives by supporting the implementation of improvements in legal operations processes and tools, while identifying areas for potential improvements in ways of working and legal operations processes. Prepares and routes LoEs, SOWs, and vendor documentation using Adobe Sign or similar tools. Additionally, coordinates employee onboarding and off‑boarding, including system access, equipment, rosters, announcements, and legal hold coordination. Utilizes legal technology tools effectively to manage tasks, demonstrating a working knowledge of relevant systems to enhance operational efficiency. Helps manage internal and external stakeholders, ensuring a customer‑first mindset and fostering positive interactions with team members. Coordinates legal training and CLE activities, including rosters, communications, recordings, and knowledge‑base updates. Supports leadership communications, including quarterly metrics updates, drafting and distribution of team communications and materials. You're the right fit if Have 2+ years of experience within a legal services environment, finance operations, or administrative support. Possess experience with SAP (RBAM/Fiori), Brightflag, Adobe Sign, Microsoft 365 or similar enterprise systems. Hold an associate’s/certificate degree or have 2+ years of experience in legal operations, finance operations, or administrative support (or equivalent). Demonstrate persuasive and assertive communication skills, proactivity in problem solving, and the ability to coordinate priorities to solve issues with all cross‑functional stakeholders and processes. Can successfully perform the following minimum physical, cognitive and environmental job requirements with or without accommodation for this position. Show the ability to manage high‑volume transactions and workflows with strong attention to detail and minimal supervision. How we work together We believe that we are better together than apart. For our office‑based teams, this means working in‑person at least 3 days per week. On‑site roles require full‑time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customer’s or supplier’s locations. This is an Office role. Philips Transparency Details The pay range for this position in Nashville, TN is $23.00 to $36.00 per hour. The pay range for this position in Cambridge, MA is $36.00 to $56.00 per hour. The actual base pay offered may vary within the posted ranges depending on multiple factors including job‑related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long‑term incentives, may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes generous PTO, 401(k) (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here. At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. Additional Information US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work‑authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Nashville, TN or Cambridge, MA. This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug‑free workplace. #J-18808-Ljbffr Philips