Project Coordinator, Municipal

Position Municipal Project Coordinator Location: Austin, San Antonio, San Marcos, or McAllen Job Type: Full-time Responsibilities Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines. May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues. May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts. May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates. May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc. May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders). Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.). Prepare and file various project related documents, reports, and estimates, including processes and procedures. As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external clients. Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project. Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and elevate permitting issues (i.e., denials, etc.). Qualifications Emerging Experience: Basic understanding and minimal practical experience; requires guidance and supervision. 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+. Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required. Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required. Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required. Scope and Decision-Making Authority Responsible for the success of certain tasks in part of moderate project(s). Independently performs most assignments with oversight and instruction from supervisor and project managers. Benefits New Hire Program – CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm. Development Opportunities – Professional and personal growth through innovative in-house training and collaborative resources. Compensation + Benefits – Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit‑sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short‑Term and Long‑Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs. Paid Parental Leave – FMLA‑eligible employees will receive fully paid leave: eight (8) weeks for maternity cases and two (2) weeks for paternity or adoption cases. Winter Holiday – Extended office closure from December 25 through January 1. Community Engagement – CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions. Work Hours and Location Flexibility This is a full‑time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime. CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1‑hour unpaid lunch break free of duty. Operating hours and lunch hours may differ based on project workload, primarily for field staff. This position is eligible for a hybrid schedule once the training period is complete as established by the department. Equal Employment Opportunity Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. EEO is the Law (English) EEO is the Law (Spanish) EEO is the Law - Poster Supplement #J-18808-Ljbffr Cobb, Fendley & Associates, Inc.