Title Processor

Join Vacatia and Help Protect the Integrity of Ownership

At Vacatia, we're reinventing the vacation ownership experience through innovation, operational excellence, and a commitment to owner satisfaction. Our Deed and Title Services team plays a critical role in ensuring the accuracy, compliance, and integrity of property transactions across our growing portfolio.

We're seeking a highly detail-oriented Title Processor to manage deed-related transactions and safeguard title accuracy across 50+ properties. This role is central to maintaining inventory integrity, supporting regulatory compliance, and delivering a seamless ownership experience.

If you thrive in a fast-paced environment, bring strong real estate title expertise, and take pride in precision and accountability, this role offers the opportunity to make a measurable impact.

Why You'll Love Working at Vacatia

Build the Future – Support a modern hospitality platform transforming vacation ownership. Impact That Matters – Your work directly protects title integrity and operational accuracy. Innovation at Scale – Contribute to process improvements across a multi-property portfolio. Autonomy & Ownership – Manage end-to-end transactions with accountability and independence. Culture of Growth – Join a collaborative team committed to continuous improvement.

Your Impact

Deed Back Processing & Transaction Management

• Manage full-cycle deed back processing across all Vacatia properties.
• Coordinate preparation, execution, and submission of deed-related documentation.
• Track and manage transaction timelines to ensure timely completion and resolution.

Title Review & Verification

• Conduct detailed title searches to confirm ownership and validate chain of title.
• Identify and resolve title issues involving trusts, probates, liens, vesting discrepancies, and related matters.
• Ensure all title documentation meets internal quality standards and legal requirements.

Recording & Compliance

• Oversee timely and accurate recording of legal documents with county and state authorities.
• Ensure compliance with regulatory, legal, and internal policy standards.
• Maintain organized, audit-ready documentation.

Inventory & System Accuracy

• Process deed cancellations and updates to ensure accurate inventory availability.
• Maintain precise records within internal documentation and tracking systems.
• Partner cross-functionally to resolve discrepancies impacting inventory or reporting.

Cross-Functional Collaboration

• Collaborate with internal stakeholders to support operational workflows and business objectives.
• Provide clear status updates, identify risks, and communicate resolutions professionally. Contribute to process enhancements that improve efficiency and accuracy.

What You Bring

• Bachelor's degree preferred.
• Minimum 3 years of experience in deeding services as a Title Processor, Title Officer, or Real Estate Sales Closer.
• Strong knowledge of real estate documentation, title searches, recording procedures, trusts, probates, and vesting types.
• Experience with documentation and record-keeping systems; Salesforce experience preferred.
• Exceptional attention to detail and organizational skills.
• Strong communication, problem-solving, and time-management abilities.
• Ability to manage multiple priorities in a deadline-driven environment while working both independently and collaboratively.

Join Us

If you're ready to bring precision, accountability, and expertise to a company redefining vacation ownership, we'd love to meet you. Join Vacatia and help ensure every transaction is accurate, compliant, and owner-focused.