Executive Assistant
careers-at-queenscare
About QueensCare Our Mission As a faith-based organization, QueensCare provides, directly and in collaboration with others, accessible quality healthcare for low‑income individuals and families residing in Los Angeles County. QueensCare is a 501(c)(3) nonprofit organization originally founded by the Franciscan Sisters of Sacred Heart, whose mission of compassion and accessible healthcare continues today. QueensCare provides screening, treatment, education, and preventive and direct care to Los Angeles area residents in need. Beyond that, we also give charitable grants to other non‑profits making a difference in the City of Angels and fund scholarships for those entering medical fields with an interest in working in underserved communities. SUMMARY The Executive Assistant (EA) provides high‑level administrative and operational support to executive leadership, including the Chief Strategy & Program Officer (CSPO), Chief Financial Officer (CFO), and Chief Innovation and Administration Officer (CIAO). The EA serves as a trusted partner to executive leadership, ensuring supported executives are adequately informed, organized, and prepared for meetings, projects, and day‑to‑day operations. The EA takes a proactive and solutions‑oriented approach to managing priorities, workflows, and competing demands in a fast‑paced environment requiring exceptional organization, discretion, judgment, and adaptability. The position requires strong project coordination, communication, research, and administrative skills, with the ability to effectively manage urgent interruptions, shifting priorities, and confidential matters with professionalism and diplomacy. The EA is privy to highly sensitive and confidential information and is expected to maintain absolute confidentiality while exercising sound judgment and ethical decision‑making in all interactions. The EA represents executive leadership professionally and courteously and establishes strong working relationships with Board members, committee members, employees, vendors, community partners, and external stakeholders. The EA manages executive calendars, coordinates meetings and organizational events, oversees committee meeting logistics, prepares agendas and meeting materials, records and maintains meeting minutes, tracks follow‑up items and deadlines, coordinates travel arrangements, and performs a broad range of executive‑level administrative and operational duties. The EA also supports executive communications and serves as a liaison between leadership, employees, committees, and external stakeholders. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Executive & Committee Support Supports and implements the organization’s mission, vision, and values. Provides executive‑level administrative support to the executive leadership team. Coordinates meetings, board and committee operations, including preparing agendas, reports, compiling meeting materials, recording minutes and managing follow‑up actions. Serves as a primary liaison between the executives, staff, and external stakeholders. Drafts, edits, and finalizes correspondence, memoranda, and procedures for executive signature. Completes purchasing orders and completes credit card and other financial reconciliation. Coordinates with team leads to track deadlines for committee and board materials and ensures that appropriate reports, memos, and other materials are submitted and compiled for meetings. Maintains organized electronic and physical filing systems, records, and administrative documentation in accordance with organizational standards and retention practices. Policy & Contract Management Supports the Director of Executive Office in the organization’s policy library, ensuring policies are current, compliant, and accessible. Supports with managing the policy review cycle and coordinates approvals with leadership and management. Supports with contract lifecycle management, ensuring timely tracking, renewal, and archiving. Tracks board‑mandated reports and regulatory submissions to ensure deadlines are met. Project Management & Operations Leads special projects on behalf of the executive leadership team, coordinating cross‑departmental teams and tracking deliverables. Manages logistics and planning for executives, staff, and board‑related events. Serves as a communication hub between the executive offices and internal departments, promoting transparency and alignment. Tracks departmental and organizational projects, action items, and deadlines to support timely completion and executive follow‑through. Conducts research and compiles information, reports, and supporting materials to assist executive leadership with operational and strategic decision‑making. General Administrative Duties Handles highly sensitive information with professionalism and discretion. Supports executives and HR leadership with recruitment, onboarding, and employee communications. Supports with employee engagement and recognition initiatives that reinforce organizational culture, promote employee satisfaction and strengthen connection to the mission and values. Performs all other duties as assigned, including occasional evening or weekend work when required. JOB KNOWLEDGE AND SKILLS Exceptional organizational, prioritization, and project management skills. Ability to exercise independent judgment while knowing when to elevate issues. Advanced written and verbal communication skills, with attention to detail and accuracy. Demonstrates advanced proficiency in Microsoft Office Suite and expert administration of collaboration platforms and contract management software, serving as a central coordinator to ensure seamless communication and organizational efficiency. Understanding of financial documentation, expense reconciliation, and administrative support processes related to budgeting and departmental operations. Ability to balance multiple priorities, respond to shifting deadlines, and maintain a high level of professionalism under pressure. Demonstrated ability to work effectively with senior leaders, board members, and external partners. QUALIFICATIONS Education High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred. Experience Minimum of 7 years in progressively responsible administrative roles. At least 3 years providing executive‑level support, preferably in a healthcare or nonprofit setting. Experience with policy review/administration, contract management, and HR processes strongly preferred. #J-18808-Ljbffr
$110k - $130k
...Executive Assistant & Personal Travel Coordinator to CEO Start-up in the Technology Space | $110-130k Base We are seeking an exceptional Executive Personal Assistant to support the CEO of a rapidly growing technology brand. This is a highly demanding, high-visibility role...SuggestedWork at office- ...Health Atlast is seeking a reliable Personal Assistant to support the CEO in handling daily tasks, errands, and miscellaneous responsibilities to streamline day-to-day life. The role is based in West Los Angeles (90066) with flexible hours, typically 20–40 hours per week...SuggestedRemote workFlexible hours
$20 - $30 per hour
...therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast...SuggestedHourly payFull timeWork at officeRemote workMonday to Friday$24.03 - $33.65 per hour
...azoffmusiccompany is seeking a highly organized Personal Assistant to support daily personal and professional needs in Los Angeles. This role directly reports to the Senior Assistant and requires a proactive candidate with strong attention to detail. The ideal applicant...SuggestedHourly pay- ...JOB TITLE: Executive Assistant FLSA STATUS: Non-Exempt DIVISION: Administration Status: Full-Time Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m. Position Summary Provides high-level, administrative support to FWH leadership. The Executive Assistant will act as a primary...SuggestedDaily paidFull timeWork at officeMonday to Friday
- ...about a title—it’s about trust, judgment, and alignment. A highly respected, politically active partner is seeking a seasoned Executive Legal Assistant to serve as her operational backbone. This is a high-trust role supporting a fast-paced, client-facing legal practice in a...Work at officeShift work
- ...status, or any other protected status. Job Summary We are seeking a highly organized and proactive professional to serve as Executive Assistant to the John E. and Louise Bryson Director of the Getty Conservation Institute. This position oversees day‑to‑day operations for...Full timeWork at officeRemote workShift work
$82.4k - $133.92k
...Job Details for Executive Assistant - Probation and Pretrial Services Office Court Name/Organization California Central District Court Overview of the Position The U.S. District Court and the Probation and Pretrial Services Office is recruiting for an exceptional individual...Permanent employmentWork at officeImmediate startTrial periodFlexible hours- ...AHMC HealthCare is seeking an Administrative Assistant in South El Monte, California. In this role, you will support the CEO by managing calendars, organizing meetings, and preparing reports. Ideal candidates are proficient in Microsoft Office and possess strong communication...Work at office
$35 - $42 per hour
...$42.00/hr Account Manager/ Recruiter at Gainor Staffing A premier ഗാനയും economic development consulting firm is seeking an Executive Assistant to join the team in Los Angeles on a temporary basis. Known for its analytical rigor and strategic insight, the firm partners...Hourly payTemporary workLocal area$90k - $110k
...Get AI-powered advice on this job and more exclusive features. The Executive Assistant is a highly trusted, organized and proactive individual supporting the CEO and Chief Marketing Officer of DoubleLine while also performing a wide range of administrative duties for the...Work at office$100k - $115k
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Full Time Burbank, Burbank, CA, US 3 days ago Requisition ID: 1657 Salary Range: $100,000.00 To $115,000.00 Annually Position...Full timeWork at office$60k - $70k
...Executive Assistant (Regular, Full-Time)Reporting to the Senior Vice President of Strategic Partnerships, the Executive Assistant provides comprehensive administrative management for the SVP. This role supports every element of the SVP's diverse portfolio, including Development...Full timeWork at office$79k - $105k
...senior leadership and cross-functional teams. In this role, you will serve as a strategic partner to managers, assisting with the coordination and execution of highly complex projects, while ensuring operational efficiency and organizational alignment.You will be responsible...Work at officeLocal areaRemote work$70k - $100k
...performance levels previously out of reach across every orbit. The Role We are seeking a highly organized, dynamic, and proactive Executive Assistant to own the operational tempo for members of our senior leadership team and help drive the success of our growing startup....Permanent employmentWork experience placementWork at office- ...About the job Executive Assistant - Remote Your background demonstrates diverse experience in delivering administrative support, whether that be calendaring in an ever-changing environment, event planning and onsite support, or providing coverage when another member...Permanent employmentRemote workHome officeVisa sponsorshipFlexible hours
$85k - $100k
...Executive AssistantClub Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning... ...job well done.Job DescriptionWe are looking for an Executive Assistant who will support our CEO and CSO. The ideal candidate will...Full timeWork at office$21 - $28.85 per hour
...JOB DESCRIPTION The Executive Assistant is a unique role that requires the ability to partner with the first assistant while providing administrative support to FOX Entertainment's CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and...Hourly payWork at officeLocal areaWeekend work- ...Adventist Health Roseville is seeking an Executive Assistant for a full-time role with 8-hour day shifts. The position is located on site at our Glendale, CA location. The successful candidate will manage correspondence, agendas and minutes; handle heavy executive calendars...Full timeDay shift
$80k - $95k
...Executive AssistantAvantis Investors, part of American Century Investments, is focused on helping clients achieve their investment goals... ...among securities.The primary responsibility of the Executive Assistant is to provide organizational and operational support to senior...Local areaImmediate start- A leading marketing agency is seeking an Executive Administrative Assistant to provide remote support for the executive team. This role includes managing schedules, coordinating travel, preparing correspondence, and handling confidential information. The ideal candidate...Work at officeRemote work
- ...MAD Engine Global is seeking an experienced Executive Assistant to support the CEO and executive leadership team. You will manage complex calendars, coordinate domestic and international travel, and prepare high-level presentations and reports. The role requires strong...
- ...In the world of luxury and contemporary fashion, exceptional Executive Assistants are more than organizers, they're trusted partners. If you have experience supporting senior leaders in a dynamic, ever-evolving environment and excel at staying one step ahead, we'd love...Work at office
- ...welcoming space designed to promote well-being and inspire your best work.Job Summary: Adventist Health Roseville is seeking an Executive Assistant for a full-time role with 8-hour day shifts. We are looking for a qualified and dedicated individual who can work onsite at...Full timeWork experience placementWork at officeDay shift
$28.41 per hour
...Administrative/Executive Assistant IOur client, a dynamic media and entertainment organization, is seeking an Administrative/Executive Assistant I to join their team. As an Administrative/Executive Assistant I, you will be part of the executive support team, providing...Remote workFlexible hours$100k - $140k
...Executive AssistantLos Angeles, CAGeneral Matter enriches uranium. We are designing, building, and operating the world's lowest-cost... ...This RoleWe are seeking a highly skilled and proactive Executive Assistant to provide strategic administrative support to members of our...Full timeWork at officeWeekend work$70k
...Executive AssistantPasadena, CA, United StatesAbout the JobOur client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO. Your role will be pivotal in maintaining the operational efficiency of our organization...Work at officeRemote workFlexible hours1 day per week$28.85 - $31.25 per hour
...The primary focus of this position is to provide administrative support to two Executives. This role serves as a strategic administrative partner, providing high-level support that enables the Executives to operate efficiently and focus on driving the business forward...Hourly payShift work$45 per hour
...Temporary Executive Assistant (Notary Required) Location: Santa Monica, CA Schedule: Hybrid (Monday-Thursday in office, Friday remote) Employment Type: Temporary Contract (2 months), potential temp-to-hire Pay Rate: $45/hour About the Opportunity A fast-growing real estate...Permanent employmentTemporary workWork at officeImmediate startRemote workMonday to Friday- ...Executive Assistant Position: Executive Assistant (Part-Time) Start Date: August 1, 2026 Hours: 0.5 FTE (Up to 20 hours/week); hourly non-exempt Reports to: Lead Pastor (with dotted line to Executive Pastor) Supervises: N/A Compensation & Benefits: Starting at $[TBD]/hr...Bi-weekly payHourly payPart timeApprenticeshipLive outLive inWork at officeFlexible hours2 days per week
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
- executive assistant to chief executive officer Los Angeles, CA
- executive assistant Los Angeles, CA
- executive assistant at confidential Los Angeles, CA
- executive assistant - work from home: remote Los Angeles, CA
- remote executive assistant Los Angeles, CA
- executive team executive assistant Los Angeles, CA
- executive assistant real estate Los Angeles, CA
- executive team assistant office manager Los Angeles, CA
- office administrator executive assistant Los Angeles, CA
- bilingual executive assistant Los Angeles, CA

