Staffing Coordinator - Interview Scheduler

Staffing Coordinator - Interview Scheduler

Hourly pay: $32/hr

Worksite: Leading electronic testing company (Santa Rosa, CA 95403 - Onsite)

W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL

40 hours/week, 3 Month Assignment

A leading electronics testing company is seeking a Staffing Coordinator - Interview Scheduler to support the Talent Acquisition team by managing interview logistics, coordinating candidate interactions, and ensuring a seamless recruiting experience. This role serves as a critical liaison between recruiters, hiring managers, and candidates, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Coordinate and schedule phone screens, virtual interviews, onsite interviews, and complex panel interviews across multiple time zones while ensuring an exceptional candidate experience.
• Partner closely with recruiters, hiring managers, interviewers, and candidates to align schedules, confirm logistics, and resolve scheduling conflicts efficiently.
• Manage interview calendars, meeting invitations, confirmations, reminders, and last-minute schedule adjustments while maintaining accuracy and responsiveness.
• Deliver professional, timely, and candidate-focused communication throughout the recruiting process to support a best-in-class hiring experience.
• Maintain accurate candidate, interview, and scheduling data within the applicant tracking system (iCIMS) and support recruiting activity tracking and reporting.
• Utilize AI-enabled tools such as Microsoft Copilot and similar technologies to streamline scheduling workflows, improve communications, and identify process improvement opportunities.
• Support recruiting operations by preparing interview logistics, coordinating onsite interview activities, and escorting candidates to interview locations as needed.
• Assist with recruiting administration, operational reporting, documentation, and special talent acquisition projects.

Qualifications:

• 1+ years of experience in recruiting coordination, interview scheduling, human resources support, administrative coordination, or a related role.
• Experience scheduling interviews across multiple time zones and managing complex calendar logistics.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills with a strong customer service orientation.
• High attention to detail and the ability to maintain accuracy while handling large volumes of scheduling activity.
• Experience working with applicant tracking systems (ATS), preferably iCIMS.
• Proficiency with Microsoft Outlook, calendar management tools, and standard business software applications.
• Familiarity with AI tools such as Microsoft Copilot or similar technologies used to improve workflow efficiency and productivity.
• Ability to build strong working relationships with recruiters, hiring managers, candidates, and cross-functional stakeholders.
• Demonstrated ability to handle confidential information with professionalism and discretion.