Business Talent Coordinator

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Business Talent Coordinator, in collaboration with and in support of the firm’s strategic initiatives, will work closely with the Talent Acquisition team to provide the needed support on recruitment activities. Location This position can sit in our Miami, Atlanta, and Philadelphia offices and offers a hybrid work schedule. Responsibilities Assists and coordinates all activities related to the life cycle of a candidate, which includes maintaining candidate files in the applicant tracking system, coordinating interview schedules, and preparing standard offer letters. Provides administrative support related to contingent workforce operations, ensuring compliance, accuracy, and timely coordination across relevant systems and stakeholders. Provides support in creating job-specific requisitions based on recruitment needs. This process includes advertising the positions on internal and external portals and assisting with job requisitions, approvals, and the activities to initiate and close a requisition. Coordinates with hiring managers and candidates to schedule interviews. Aims to deliver a seamless interview experience to foster brand value. Assists with creating and distributing offer letters to selected candidates. Uses the firm’s approved offer templates. Communicates with HR regularly to coordinate arrivals. Will assist with tracking recruitment expenses for budgeting purposes. Process invoices for payment and review of vendor invoices for accuracy in timekeeping and contracted rates. Helps coordinate firm and office-sponsored events. Assists with creating short-term and long-term recruitment forecast plans in alignment with the strategic recruitment goals and business objectives. Plays a role in developing and maintaining a recruiting brand by creating an exceptional candidate experience. Provides support in creating and maintaining a recruitment-related social media outreach. Maintains accurate and up-to-date records of all background check activities and communications. Examines background check and/or reference documents for completeness, accuracy, and compliance with internal standards. Identifies and flags discrepancies, inconsistencies, or missing information in candidate records. Analyzes background data to assess alignment with job requirements and organizational policies. Prepares summary reports highlighting findings, risks, or areas requiring further review and communicates due diligence outcomes. Ensures documentation is stored securely and in compliance with data privacy regulations. Handles all sensitive information with discretion and in accordance with company confidentiality policies. Attends staff meetings and performs other duties as assigned. Desired Skills A majority of experience will be in a high-volume recruiting department in a multi-site professional services business. Proficient in MS Outlook, Word, and Excel. Experience with an ATS database (such as Workday) preferred. Outstanding communication, presentation, and interpersonal skills required to interact with staff on a regular basis. Excellent written communication skills. Strong organizational and time management skills necessary to coordinate various programs and meet deadlines. Ability to work effectively under pressure and in a fast-paced environment. Meticulous attention to detail. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s Degree in Human Resources. Minimum Years Of Experience 3 years’ experience in an administrative support role, supporting the full recruitment and selection cycle. Essential Job Expectations Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as working at a computer for extended periods of time, participating in digital/virtual conference calls, and participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks, or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Application Process Applicants must apply directly online instead of sending application materials via email. Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact View email address on click.appcast.io. Agency applications will not be considered. No immigration sponsorship is available for this position. DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr DLA Piper