ADMINISTRATIVE ASSISTANT I - 64029788

Administrative Assistant I

This position provides administrative and fiscal support in the operation of a records management and control program in the Administrative Services Unit. Review operational procedures for ordering, storing, shipping, inventory, and assist billing for safety paper to various agencies. Additional responsibilities include performing accounting, purchasing and fiscal duties within the Administrative Service Unit.

Key responsibilities include:

• Maintaining a continuous control of inventory of safety paper, vital records, archived records, and supplies in the Bureau of Vital Statistics (BVS) Office.
• Assisting in collecting the cash, checks, money orders, and terminal settlement reports from the Client Service Unit for the daily deposit.
• Receiving and reviewing requisitions from offices within the BVS and the 67 County Health Departments (CHD) to determine eligibility for issuance of safety paper.
• Assisting in providing input preparing and updating reports and spreadsheets to monitor operating budget.
• Assisting in maintaining and updating State Owned Property in the Asset Manager System.

Required knowledge, skills, and abilities include:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of the methods of data collection.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to prepare correspondence and administrative reports.
• Ability to collect, record, and analyze data relating to administrative functions such as accounting, fiscal, and purchasing.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem solving techniques.
• Ability to work independently.

Qualifications include excellent customer service skills and knowledge of Office 365 products such as Word, Excel and Outlook. Must have a valid Driver's License in order to make deliveries if needed. Prefer to have the ability to lift boxes up to 55 pounds each.

The benefits of working for the State of Florida include annual and sick leave, paid holidays, state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more.