Executive Assistant

Administrative Assistant II

Provide general administrative support to one or more managers. Specific duties and responsibilities may vary based on department and level(s) of management supported. Provide administrative support requiring a complete knowledge of department functions. Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information. Assist in special projects as assigned. Recommends improvements on administrative procedures and implements changes. Responsible for organization and maintenance of department filing system including potentially confidential data. Ensure department supplies needs are met. Manage department communication for manager(s) including mail and email. Respond to various inquiries for information according to general guidelines. Coordinate meetings, maintains calendars, makes travel arrangements, etc. May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc. May provide guidance and training to less experienced administrative staff. Complete other duties as requested. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position. Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion. Years of Experience: 3 - 6 Years