Business Council Administartive Assistant

Job Description

Job Description

OVERVIEW: The employee occupying this position will provide office clerical and administrative support for the Business Council. Must be able to work with the public, be neat, tactful, and courteous; and have office and administrative skills.

ESSENTIAL FUNCTIONS OF THE JOB:

· Schedule and coordinate meetings, travel, and Business Committee activities.

· Prepare agendas, briefing papers, executive summaries, reports, and meeting materials.

· Organize, file, scan, index, and maintain Business Committee records and archives.

· Serve as the primary point of contact for phone calls, correspondence, and inquiries.

· Handle confidential and sensitive information in accordance with Tribal confidentiality policies and procedures.

· Handle incoming and outgoing mail, ensuring timely and accurate distribution.

· Greet community members, guests, partner agencies, and the public in a professional and respectful manner.

· Assist with the preparation, distribution, and retention of Business Committee packets, resolutions, reports, and official records.

· Work independently and collaboratively on special projects, research assignments, and ongoing administrative functions.

· Establish and maintain effective working relationships with Tribal departments, community members, elected officials, and external partners.

· Ability to adapt and shift workload to meet urgent demands of supervisor.

· Other duties as assigned.

DESIRED QUALIFICATIONS:

· Must have high school diploma or GED certificate.

· Must have 3+ years of recent documented administrative or related work experience.

· Must be able to pass a Washington State Criminal background check.

· Must have a valid Washington State driver license, a good driving record and be insurable.

· Must be able to and willing to follow oral and written directions and instructions of immediate supervisor.

· Must maintain strict confidentiality.

· Must have a positive, professional and friendly demeanor with a customer-service mindset.

· Ability to deal with problems involving a few concrete variables in standardized situations.

· Must have high level of interpersonal skills to handle sensitive and confidential situations.

· Must be able to interact and communicate with individuals at all levels of the organization.

· Must have knowledge of a variety of computer software applications in word processing, spreadsheets (MSWord, Excel).

· Must know how to generally operate multiple line telephones, copy machines, etc.

· Work requires continual attention in detail accurate filing, proofing materials, establishing priorities and meeting deadlines.

· Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

PHYSICIAL REQUIREMENTS:

· Ability to move, carry or lift objects up to 10 pounds; including bending, stooping, kneeling.

· Ability to sit for long periods of time up to 8 hours.

· Ability to climb stairs.

· Ability to travel if needed.

· Ability to walk around in uneven terrain.

As with all positions of the Lower Elwha Klallam Tribe, this position is Indian Preference in hiring.