Bilingual Administrative Assistant (English/Portuguese)

Bilingual Administrative Assistant

We are seeking a reliable and detail-oriented Bilingual Administrative Assistant (MUST be bilingual in English/Portuguese) to support executive leadership and provide day-to-day administrative support. This role is ideal for someone who is organized, professional, and comfortable managing a variety of office and scheduling tasks in a fast-paced environment. The position plays an important role in keeping the executive office running smoothly through coordination, communication, and general administrative support.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate daily appointments for executive leadership
• Answer and route phone calls, emails, and general correspondence
• Assist with meeting coordination, including scheduling and basic preparation of materials
• Prepare and organize documents, reports, and general correspondence as needed
• Coordinate travel arrangements including flights, hotels, and transportation
• Maintain organized electronic and physical filing systems
• Assist with expense tracking and basic administrative reporting
• Serve as a point of contact between executive leadership and internal staff
• Support general office administration and special projects as assigned
• Ensure accurate handling of confidential and sensitive information

Qualifications

• 2–3 years of administrative, office support, or executive assistant experience preferred
• Bilingual in English and Portuguese (required)
• Strong communication skills in both written and verbal formats
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities
• Professional demeanor and strong work ethic
• Ability to work independently and as part of a team