Office Assistance

Job Description

Job Description

Custom Car Care is a family owned and operated professional automotive service provider dedicated to delivering exceptional quality and customer satisfaction. Known for its reliable and efficient services, the company takes pride in maintaining vehicles to the highest standards. Located in Yorktown, VA, Custom Car Care is committed to a customer-focused approach, ensuring every client receives personalized attention and care. Join a team passionate about providing top-notch automotive solutions in a supportive and professional environment.

Role

The Office Assistant plays a vital role in supporting the daily operations of a small team by managing administrative tasks that ensure the smooth functioning of the office. Reporting directly to the Office Manager, this position entails handling a variety of duties ranging from reception and scheduling to document preparation and communication, utilizing both specialized and standard office software including Microsoft Office.

Responsibilities

• Perform reception duties including greeting visitors and managing incoming calls
• Schedule appointments and maintain calendars for the team
• Enter, update, and maintain accurate data records
• Organize and file documents systematically
• Provide customer support and respond to inquiries
• Manage office inventory and supply orders
• Handle incoming and outgoing mail
• Prepare and proofread documents and reports
• Maintain clear and timely communication within the team

Required Qualifications

• High school diploma or equivalent

Preferred Qualifications

• Entry-level experience in office administration
• Proficiency in Microsoft Office Suite
• Strong data entry skills
• Customer service experience
• Effective time management abilities
• Excellent communication skills
• Organizational skills to manage multiple tasks
• Scheduling and calendar management proficiency
• Problem-solving capability