Construction Accounts Payable Specialist

Construction Accounts Payable Specialist

Scott Contracting is seeking a detail-oriented, dependable Construction Accounts Payable Specialist to support our growing commercial construction operations. This position focuses primarily on construction-specific Accounts Payable - including subcontractor pay applications, lien waivers, retainage tracking, and vendor compliance documentation. The ideal candidate understands the flow of construction payments and takes pride in accuracy, organization, and proactive communication. You will work closely with project managers, vendors, and leadership to ensure payments are processed correctly, documentation is complete, and job cost records remain accurate across multiple active projects. We are looking for someone who values reliability, professionalism, and teamwork - and who wants to be part of a stable, well-respected commercial contractor.

Key Responsibilities:

• Review and process subcontractor pay applications (AIA G702/G703 and similar forms).
• Verify percent-complete billing and retainage calculations.
• Track and manage conditional and unconditional lien waivers.
• Maintain subcontractor Certificates of Insurance (COIs) and compliance documentation.
• Code invoices accurately to jobs and cost codes within QuickBooks.
• Reconcile vendor statements and resolve discrepancies.
• Perform bank and credit card reconciliations.
• Maintain organized documentation for audit and reporting purposes.
• Assist with month-end closing tasks and project budget updates.
• Communicate professionally with vendors, subcontractors, lenders, and internal teams.

Required Qualifications:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 2+ years of construction-specific Accounts Payable experience with a commercial general contractor or subcontractor environment.
• Experience processing subcontractor pay applications.
• Working knowledge of retainage, lien waivers, and subcontractor compliance requirements.
• Strong proficiency in QuickBooks and Microsoft Excel.
• Experience coding to job and cost code levels.
• High attention to detail and strong organizational skills.
• Ability to manage multiple active projects simultaneously.

What Success Looks Like in This Role:

• Subcontractor payments are accurate and processed on time.
• Lien waivers and compliance documentation are complete and organized.
• Job cost records are reliable and up to date.
• Financial discrepancies are identified early and resolved professionally.
• Project managers trust the accuracy of financial reporting.

Compensation & Benefits:

$50,000 - $65,000 per year, depending on experience and construction Accounts Payable expertise.

• Medical, dental, and vision insurance.
• Life insurance.
• Short-Term and Long-Term Disability coverage.
• 401(k) with profit sharing.
• Paid time off and paid holidays.
• Up to 12 pre-approved work-from-home days per year.
• Stable, full-time employment with long-term growth potential.

Our work-from-home policy is designed to provide occasional flexibility while maintaining strong collaboration and accountability within our team.

About Scott Contracting:

Scott Contracting, LLC is a commercial general contractor based in Suwanee, GA. Since 2003, we have built our reputation on quality craftsmanship, competitive pricing, and delivering projects on time. We are licensed in Georgia, Alabama, Florida, North Carolina, South Carolina, and Tennessee. We value professionalism, accountability, and long-term relationships - both with our clients and our team members. We look for team members who are consistent, dependable, and take pride in doing things the right way.