AR Clerk

Accounts Receivable Clerk

Gloucester County, NJ

We are seeking a detail-oriented and organized Accounts Receivable Clerk. This role is responsible for managing customer invoicing, payment processing, account maintenance, collections, and accounts receivable recordkeeping. The ideal candidate will have strong communication skills, a customer-service mindset, and the ability to work collaboratively across multiple departments to ensure accurate billing and timely payment collection.

This is an excellent opportunity for an accounting professional who enjoys balancing administrative duties, customer interaction, and financial recordkeeping in a fast-paced environment.

Accounts Receivable & Invoicing

• Prepare and process customer invoices accurately and in a timely manner.
• Review sales orders and supporting documentation before invoicing.
• Verify pricing, purchase orders, freight charges, payment terms, and billing information.
• Submit invoices through customer portals and distribute documentation as required.
• Maintain accurate invoice records and supporting documentation.
• Research and resolve invoice discrepancies.

Payment Processing & Account Maintenance

• Post and apply customer payments, including checks, ACH transactions, wire transfers, and credit card payments.
• Maintain accurate customer account records and receivable balances.
• Research unapplied payments and account discrepancies.
• Process approved credits and account adjustments.
• Reconcile customer accounts and assist with month-end activities.
• Maintain customer billing information, payment terms, and account documentation.

Collections & Customer Communication

• Monitor accounts receivable aging reports and identify past-due accounts.
• Contact customers regarding outstanding balances through phone and email.
• Send statements, invoice copies, and supporting documentation as requested.
• Document collection efforts, payment commitments, and follow-up activities.
• Escalate significant collection concerns and disputed invoices as needed.
• Maintain professional and courteous communication with customers at all times.

Reporting & Administrative Support

• Assist with accounts receivable reporting and reconciliations.
• Maintain organized electronic records and supporting documentation.
• Support financial audits and documentation requests.
• Provide general administrative support within the accounting department.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Previous experience in Accounts Receivable, Accounting, Bookkeeping, or Accounting Administration preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and recordkeeping skills.
• Professional verbal and written communication abilities.
• Comfortable discussing outstanding balances and payment issues with customers.
• Basic knowledge of accounts receivable and general accounting principles.
• Proficiency with Microsoft Excel and Outlook.
• Experience with QuickBooks preferred.
• Experience with Fishbowl Inventory or similar ERP/inventory management software is a plus.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong problem-solving skills and ability to research account discrepancies.
• Ability to maintain confidentiality of financial and customer information.

What Success Looks Like

• Accurate and timely customer invoicing.
• Proper posting and application of customer payments.
• Proactive follow-up on outstanding receivables.
• Reduction of aged accounts and improved cash flow.
• Timely resolution of billing and payment discrepancies.
• Well-maintained customer account records and supporting documentation.
• Professional customer interactions and effective collection efforts.