Executive Administrative Coordinator - NYC or Hoboken

Executive Administrative Coordinator - NYC or Hoboken

Location: New York Other locations: Anywhere in Region Salary: Competitive Date: Oct 29, 2026

At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability.

The opportunity As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities Manage daily execution of administrative services for eligible partners, principals, managing directors and directors Provide coordinated support to multiple executives, balancing individual and shared priorities and identifying dependencies across the executive portfolio Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives Protect confidential/proprietary information and manage data and records securely Demonstrate high level firm/service line knowledge of QRM policies Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials Anticipate and apply knowledge of leaders' priorities to strategically manage complex and constantly changing calendars, independently resolving conflicts, negotiating priorities and protecting time for critical business needs Manage complex domestic and international travel arrangements, internal and external events, meetings and conferences, applying knowledge of executive preferences, business priorities and firm policies to identify efficient solutions and respond effectively to changing requirements

Skills and attributes for success Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills Independent decision maker exercising discretion/judgment Effectively manage competing priorities, urgent requests and rapidly changing circumstances, exercising sound judgment regarding when to act independently and when to escalate Assimilate unfamiliar issues rapidly Proactively escalate identified or potential issues Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy Navigate organizational structures, changing environments and sensitive relationships Prioritize and perform multiple tasks simultaneously Demonstrate exceptional attention to detail, accuracy and follow-through across executive communications, schedules, travel, meetings and administrative deliverables Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint, Copilot and Outlook Work independently To qualify for the role, you must have BA/BS degree or relevant experience 8-10 plus years of experience Typically, no less than 5 - 7 years relevant experience Flexible for overtime as required. Vacation dependent on business needs and cycles. Work primarily onsite in the EY office, client or meeting site as determined. Ability to flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs e.g. during peak periods or for larger events Must be flexible to travel Ideally, you'll also have 5+ yrs. exp supporting senior leadership level executives in large organization or firm Project coordination experience