Accounting Assistant

Accounting Assistant

Location: Round Rock, Texas Work arrangement: Full-time, on-site Schedule: Four-day workweek, 8:00 a.m.–5:00 p.m.; scheduled Monday–Thursday or Tuesday–Friday based on departmental needs. Salary: $48,000–$56,000 annually, depending on experience

This is an on-site position in Round Rock, Texas. Candidates must be able to commute reliably to our Round Rock location. Remote work and relocation assistance are not available for this position.

About the Role

Amazing Magnets is seeking a detail-oriented Accounting Assistant to support our accounts payable, accounts receivable, and month-end accounting activities.

Reporting to the Accounting Manager, you will help ensure that vendor invoices, customer billing, payments, cash applications, collections follow-up, and account reconciliations are completed accurately and on time. This position is well suited for an experienced accounting professional who takes ownership of details, follows open items through resolution, and enjoys improving day-to-day accounting processes.

What You'll Do

Accounts Payable

• Review, code, enter, and route vendor invoices for approval.
• Prepare vendor payments by check, ACH, wire, or credit card, as applicable.
• Maintain accurate vendor records, including W-9s, payment terms, and contact information.
• Reconcile vendor statements and promptly resolve discrepancies.
• Maintain complete, organized, and audit-ready AP documentation.

Accounts Receivable

• Prepare and issue accurate customer invoices on schedule.
• Apply customer payments to the appropriate accounts and invoices.
• Monitor AR aging and professionally follow up on past-due balances.
• Research and resolve billing discrepancies, short payments, credits, and unapplied cash.
• Maintain accurate customer records, credit terms, and supporting documentation.
• Validate and maintain resale and tax-exemption certificates.
• Support preliminary customer credit screening, verification, and risk assessment.

Reconciliations and Month-End Support

• Assist the Accounting Manager with monthly close activities.
• Reconcile assigned AP, AR, cash, credit card, and balance sheet accounts.
• Identify and resolve transaction discrepancies before close deadlines.
• Prepare schedules and supporting documentation for financial reporting and audits.

Systems, Controls, and Process Improvement

• Maintain accurate AP and AR records in NetSuite.
• Follow established approval, coding, posting, billing, and payment controls.
• Partner with purchasing, operations, sales, and leadership to resolve account issues.
• Identify opportunities to improve workflows, documentation, reporting, and accuracy.
• Escalate unusual transactions, control concerns, and potential financial risks promptly.
• Protect confidential company, customer, and vendor information.

What You'll Bring

Required

• At least three years of experience in accounts payable, accounts receivable, billing, cash application, collections support, or transactional accounting.
• Hands-on experience processing vendor invoices and customer billing.
• Experience applying payments, monitoring aging, and resolving payment or billing discrepancies.
• Experience reconciling accounts and supporting month-end close.
• Proficiency with accounting or ERP software.
• Working knowledge of Microsoft Excel, including sorting, filtering, and basic formulas.
• Strong attention to detail and the ability to maintain accurate, organized documentation.
• Professional written and verbal communication skills.
• Ability to manage recurring deadlines and follow open items through resolution with limited supervision.
• High school diploma or equivalent.

Preferred

• NetSuite experience.
• Associate degree or accounting-related coursework.
• Experience with vendor payments, customer credit review, resale certificates, or tax-exemption documentation.

What Success Looks Like

Within your first year, you will:

• Process AP and AR transactions accurately and on schedule.
• Keep customer payments and cash applications current, with minimal posting errors or unapplied cash.
• Maintain timely reconciliations and support an accurate month-end close.
• Provide responsive, professional assistance to vendors, customers, and internal teams.
• Maintain clean, well-supported accounting records in NetSuite.
• Improve accounting workflows through consistent follow-up, clear documentation, and effective use of available systems.

Benefits and Perks

Amazing Magnets offers:

• A four-day workweek, scheduled Monday through Thursday or Tuesday through Friday, depending on departmental needs.
• Standard working hours of 8:00 a.m. to 5:00 p.m. Central Time.
• Access to a company-supported medical cost-sharing program, including virtual care resources. Medical cost sharing is not health insurance, and program details are subject to the applicable membership guidelines.
• Options to include eligible spouses and dependents in the medical cost-sharing program.
• A 401(k) retirement savings plan, subject to plan eligibility requirements.
• Paid time off that begins accruing each pay period from the employee's date of hire.
• Eight vacation days annually during years one through five, with additional vacation available based on tenure.
• Paid company holidays following completion of the introductory period.
• Eight hours of paid volunteer time annually for service with an approved organization.

Additional information about eligibility, enrollment, and benefit terms will be provided during the hiring and onboarding process.

The Qualities We Value

Successful team members demonstrate accuracy, integrity, accountability, and sound judgment. They protect confidential information, communicate professionally, stay organized, follow through without repeated reminders, and raise concerns early when something appears inaccurate, unusual, or outside company policy.

To apply, please submit your résumé and briefly describe your experience with accounts payable, accounts receivable, reconciliations, and the accounting systems you have used.