Construction Administrative Assistant

Job Description

Job Description

Job title: Construction Administrative Assistant

Location: Pembroke Park, FL 33023

Working Hours: M-F 7:30am until 4:30pm - 1 hr. Lunch

Pay Rate: $25.00/hr.

Construction Administrative Assistant

We are seeking a highly organized and motivated Construction Administrative Assistant to join our growing team. This position is ideal for someone who thrives in a fast-paced environment, can adapt to changing priorities, and takes pride in providing exceptional customer service.

We are a Family-Owned and operated company; we take pride in building strong relationships and delivering high-quality worked backed by years of experience. Our Company culture is centered in ownership, teamwork, and a “can-do attitude” where every team member plays a vital role in our success

As the first point of contact for clients, vendors, and business partners, you will play a key role in maintaining our reputation for professionalism and responsiveness while supporting daily office operations, assisting sales, production, and accounting teams. The ideal candidate is detail-oriented, dependable, and enjoys working collaboratively in a team-focused environment.

Responsibilities

• Answer and direct incoming phone calls professionally and courteously
• Draft, respond to, and manage customer and vendor correspondence
• Perform accurate data entry and maintain insurance documentation
• Assist with invoicing, payment processing, and basic bookkeeping functions
• Organize and maintain electronic and paper filing systems
• Assist with permitting applications and project documentation
• Manage online work order platforms for national clients
• Support management with a variety of administrative and clerical tasks
• Coordinate and maintain office records and project files
• Participate in company-sponsored networking events and team activities as needed
• Foster a positive, collaborative, and professional office environment

Qualifications

• Minimum of 2 years of administrative experience, preferably within the construction industry or a customer service environment
• Strong computer proficiency with accurate data entry skills
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to prioritize multiple tasks in a fast-paced environment
• Exceptional attention to detail
• Reliable, punctual, and self-motivated

Preferred Qualifications

• Bilingual in English and Spanish
• Experience with QuickBooks Enterprise
• Knowledge of construction administration, including permitting, insurance certificates, and lien waivers
• Previous experience supporting construction, contracting, or property services companies

Benefits

Eligible full-time employees may receive:

• Health Insurance
• Short-Term Disability Insurance
• Life Insurance
• 401(k) Retirement Plan

What We're Looking For

We're looking for someone who takes ownership of their work, communicates effectively, and enjoys being part of a collaborative team. The ideal candidate demonstrates integrity, accountability, professionalism, and a solutions-oriented mindset while contributing to a positive workplace culture.

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