Assistant Athletic Director

BOYS & GIRLS CLUBS OF THE COLORADO RIVER

Job Description: Assistant Athletic Director

Position Title: Assistant Athletic Director
Department: Athletics / Youth Sports Programs
Reports To: Athletic Director
Employment Status: Part-Time, Non-Exempt (Hourly)
Compensation: $15.15–$17.25 per hour, depending on experience
Locations: Bullhead City and Fort Mohave, Arizona, and other Club locations as needed
Work Schedule: Flexible, including afternoons, evenings, and weekends as required by athletic programs, leagues, tournaments, and facility rentals.

Position Summary

The Boys & Girls Clubs of the Colorado River is seeking a dependable, enthusiastic, and organized individual to serve as a part-time Assistant Athletic Director.

The primary responsibility of this position is to assist and support the Athletic Director in the planning, coordination, supervision, and successful operation of all Club athletic programs, activities, and facilities.

Working under the direction of the Athletic Director, the Assistant Athletic Director will provide hands-on assistance with youth sports programs, including basketball, volleyball, flag football, and additional sports as they develop.

The position supports all aspects of the athletics department, including league administration, scheduling, game-day operations, coordination of coaches and officials, equipment preparation, facility operations, and communication with participants and families.

The Assistant Athletic Director will also help coordinate community partnerships, tournaments, sports clinics, camps, and other recreational opportunities.

Additional responsibilities include assisting with the supervision and coordination of outside rentals at Club athletic facilities, particularly the Denise Swartzman/BHHS Legacy Foundation Gymnasium at the Bullhead City Unit and Fiesta Bowl Field at the Robert P. Swartzman Branch in Fort Mohave.

The ideal candidate enjoys working with children and families, understands youth athletics, demonstrates strong organizational skills, and is willing to take a hands-on approach to supporting the Athletic Director and ensuring programs operate successfully.

Essential Duties and Responsibilities

1. Athletic Director Support and Program Operations

• Assist the Athletic Director with the planning, organization, implementation, and daily operation of all Club athletic programs.
• Support youth sports leagues, including basketball, volleyball, flag football, and other sports programs as developed.
• Carry out assignments and responsibilities delegated by the Athletic Director.
• Assist with program registrations, team assignments, league schedules, standings, and tournament brackets.
• Help coordinate practices, games, tournaments, clinics, camps, and special athletic events.
• Assist with recruiting, scheduling, and coordinating volunteer coaches, referees, umpires, scorekeepers, and other event personnel.
• Help communicate league rules, schedules, program information, and changes to coaches, participants, parents, and volunteers.
• Assist with coaches' meetings, orientations, and other league-related activities.
• Provide on-site assistance and supervision during athletic programs and events.
• Support the Athletic Director in identifying opportunities to improve existing programs and develop additional athletic offerings.

2. Community Partnerships and Special Events

• Assist the Athletic Director in building and maintaining positive relationships with schools, youth sports organizations, recreational leagues, community partners, and other organizations.
• Help coordinate collaborative athletic programs, tournaments, sports clinics, camps, and special events.
• Support the planning and implementation of community athletic activities hosted at Club facilities.
• Represent the Boys & Girls Clubs of the Colorado River professionally when interacting with community organizations, coaches, families, and volunteers.
• Assist with promoting athletic programs and encouraging community participation.
• Provide assistance with athletic fundraisers and other Club events as assigned.

3. Athletic Facility Operations and Outside Rentals

• Assist the Athletic Director with scheduling, coordinating, and supervising approved outside rentals and community use of Club athletic facilities.
• Help oversee rental activities at the Denise Swartzman/BHHS Legacy Foundation Gymnasium and Fiesta Bowl Field.
• Communicate with rental groups regarding facility access, scheduling, equipment use, setup requirements, and established Club policies.
• Assist with opening, monitoring, and securing facilities before, during, and after scheduled activities.
• Help ensure outside organizations and rental groups comply with facility-use agreements, safety requirements, and Club policies.
• Monitor facility conditions and report damage, maintenance concerns, or policy violations to the Athletic Director.
• Provide courteous and professional assistance to outside groups using Club facilities.
• Assist with returning facilities to their appropriate condition following rentals and events.

4. Game-Day Preparation and Athletic Facility Setup

• Assist with preparing gymnasiums, athletic fields, and other facilities for practices, games, tournaments, and special events.
• Set up basketball hoops, volleyball nets, scoring tables, scoreboards, bleachers, seating, and other necessary equipment.
• Prepare football fields by assisting with field markings, pylons, down markers, chains, goalpost padding, and related equipment.
• Ensure athletic equipment and playing areas are properly prepared for scheduled activities.
• Conduct routine pre-event and post-event inspections of athletic facilities and equipment.
• Identify and address minor safety concerns within the employee's training and authority, and promptly report hazards requiring additional attention.
• Assist with equipment breakdown, storage, and facility restoration following activities.

5. Facility Cleanliness and Equipment Maintenance

• Assist with maintaining clean, safe, organized, and presentable athletic facilities.
• Perform routine post-game and post-event cleanup, including collecting trash, sweeping gym floors as needed, and removing litter from fields, bleachers, and surrounding areas.
• Clean and sanitize shared athletic equipment, team benches, and frequently touched surfaces as appropriate.
• Check restrooms, locker rooms, and changing areas to ensure they remain orderly and adequately stocked, addressing routine needs or reporting concerns as appropriate.
• Assist with basic equipment care, organization, and minor upkeep.
• Identify and report facility damage, equipment malfunctions, and maintenance needs.
• Coordinate with appropriate Club personnel regarding maintenance or repairs beyond routine athletic operations.

These responsibilities support athletic programming and facility readiness. The position is not primarily a custodial or facilities maintenance position.

6. Administrative and Organizational Support

• Assist the Athletic Director with maintaining accurate program registrations, team rosters, league schedules, standings, and participation records.
• Help track athletic equipment, uniforms, supplies, field-marking materials, and officiating equipment.
• Monitor inventory and communicate supply or replacement needs to the Athletic Director.
• Assist with preparing program information, flyers, schedules, and other communications.
• Help maintain organized records of facility rentals, athletic programs, and special events.
• Utilize computer applications, email, spreadsheets, and scheduling systems to support athletic operations.
• Provide general administrative assistance to the Athletic Director as assigned.

7. Youth Safety, Supervision, and Sportsmanship

• Help maintain a safe, positive, inclusive, and fun environment for all athletic participants.
• Follow all Boys & Girls Clubs of the Colorado River safety policies, youth protection procedures, and applicable Boys & Girls Clubs of America standards.
• Assist with ensuring appropriate supervision of youth during Club-sponsored athletic activities.
• Model and promote positive behavior, teamwork, respect, fair play, and good sportsmanship.
• Help ensure players, coaches, volunteers, and spectators follow established league rules and facility policies.
• Address inappropriate behavior or policy violations in a professional and constructive manner.
• Respond appropriately to injuries, emergencies, and safety concerns according to Club procedures and training.
• Promptly report incidents, injuries, suspected abuse or neglect, and other safety concerns in accordance with organizational policies and applicable laws.
• Maintain appropriate professional boundaries with youth, families, volunteers, and community members.
• Protect the confidentiality of Club members and their families.

Minimum Qualifications

• High school diploma or GED required.
• Experience participating in, coaching, officiating, organizing, or assisting with recreational or competitive sports.
• Basic knowledge of basketball, volleyball, football, or other organized sports.
• Strong organizational, communication, and interpersonal skills.
• Ability to work effectively with children, teenagers, parents, coaches, volunteers, and community partners.
• Ability to manage multiple assignments, follow directions, and work independently when appropriate.
• Basic computer proficiency, including email, word processing, spreadsheets, and scheduling applications.
• Dependability, punctuality, professionalism, and a willingness to assist wherever needed within the athletics department.
• Ability to work a flexible schedule, including evenings and weekends.
• Ability to successfully complete required background screening and youth protection training.
• Ability to obtain and maintain required CPR, First Aid, and other applicable safety certifications within established organizational timelines.

Preferred Qualifications

• Previous experience with a Boys & Girls Club, parks and recreation department, school athletic program, youth sports league, or similar organization.
• Experience coaching, officiating, or coordinating youth sports programs.
• Experience organizing tournaments, sports clinics, camps, or special events.
• Familiarity with sports registration systems, league scheduling software, or tournament management applications.
• Experience assisting with athletic facility operations or community facility rentals.
• Knowledge of youth development principles and positive coaching techniques.
• Current CPR, First Aid, or relevant coaching certifications.

Physical Requirements and Working Conditions

• Ability to stand, walk, bend, kneel, reach, and move throughout athletic facilities for extended periods.
• Ability to lift, carry, move, and set up athletic equipment and supplies weighing up to 50 pounds, with appropriate assistance when needed.
• Ability to work indoors and outdoors, including exposure to varying weather conditions and seasonal temperatures.
• Ability to work on gymnasium floors, athletic fields, and other recreational surfaces.
• Ability to perform routine field and gymnasium preparation, equipment setup, and post-event cleanup.
• Ability to respond promptly to situations requiring supervision or assistance during athletic activities.
• Ability to travel between assigned Club locations as necessary.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Employee Benefits

Benefits are provided in accordance with the Boys & Girls Clubs of the Colorado River Employee Handbook and applicable eligibility requirements.

• Arizona Earned Paid Sick Time
• Club Paid Time Off (CPTO)
• Professional Development and Training Opportunities
• Additional Employee Benefits and Privileges, as Eligible

Organizational Mission and Expectations

The mission of the Boys & Girls Clubs of the Colorado River is to empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible members of the community.

All employees are expected to demonstrate the organization's core values:

Service • Teamwork • Accountability • Innovation • Healthy Lifestyle

The Assistant Athletic Director is expected to support the Club's commitment to providing an optimal Club environment that is safe, positive, and fun.

Through athletics, the position helps young people develop confidence, teamwork, leadership, healthy habits, and positive relationships while experiencing the benefits of organized sports.

Equal Employment Opportunity

The Boys & Girls Clubs of the Colorado River is an Equal Opportunity Employer committed to providing a respectful, inclusive, and professional work environment. Employment decisions are made without unlawful discrimination and in accordance with applicable federal and state laws.

Additional Information

This job description outlines the general duties, responsibilities, and qualifications associated with the position. It is not intended to be an exhaustive list of all duties that may be assigned.

The Assistant Athletic Director may be asked to perform other related duties as necessary to support the Athletic Director and the mission and operations of the Boys & Girls Clubs of the Colorado River.

Employment with the Boys & Girls Clubs of the Colorado River is at-will, consistent with applicable law and organizational policy.