Benefits & Payroll Administrator

Schedule: Monday–Friday, 8:00 AM–5:00 PM Salary: $80,000 to $90,000 a year Location: Beverly, MA 01915 Industry: Manufacturing Must be a US citizen or green card holder Position Summary We are seeking an experienced and detail-oriented Benefits & Payroll Administrator to support the accurate and timely administration of employee benefits, payroll, leave programs, and HRIS operations within a manufacturing environment. This position will serve as a key resource for employees and managers regarding benefits eligibility, payroll inquiries, leave administration, and HR-related processes. The ideal candidate will have strong experience managing complex employee benefits programs, supporting payroll operations, maintaining HRIS data, and ensuring compliance with federal, state, and local employment regulations. The Benefits & Payroll Administrator will work closely with the Human Resources team, benefit providers, payroll vendors, and internal stakeholders to streamline processes, improve operational efficiency, and deliver a positive employee experience. Key Responsibilities Benefits Administration - Support the design, implementation, administration, and ongoing improvement of company-sponsored employee benefits programs.

• Serve as a primary resource for employees and managers regarding benefits eligibility, enrollment, plan provisions, coverage changes, and regulatory compliance.
• Process employee benefits enrollments, changes, and terminations through Paylocity HCM and external benefits vendor portals.
• Coordinate, maintain, and troubleshoot benefits carrier integrations and connections within Paylocity.
• Develop and conduct benefits orientation sessions for new hires, explaining available plans, enrollment procedures, and eligibility requirements.
• Coordinate and administer annual open enrollment, including employee communications, enrollment processing, system configuration, testing, and data validation.
• Manage monthly benefits billing, invoice reconciliation, and payment coordination to ensure accuracy and timely processing.
• Partner with internal stakeholders and external benefits providers to evaluate plan offerings, improve employee satisfaction, and support benefits program enhancements.
• Monitor emerging benefits trends, regulatory changes, and industry best practices, providing analysis and recommendations for improvements.
• Support the administration of complex benefits programs, including self-insured health plans, plan design changes, and benefits implementations.
• Assist with HR-related projects, compliance audits, employee communications, and process improvement initiatives.
• Prepare benefits reports, conduct data analysis, and maintain accurate employee benefits records.

Payroll Administration - Assist with the accurate and timely processing of biweekly and off-cycle payrolls.

• Maintain employee payroll records, including tax withholding elections, direct deposit information, deductions, and earnings histories within Paylocity HCM.
• Review, audit, and reconcile employee timekeeping records, wage calculations, payroll deductions, and payroll reports.
• Identify and resolve payroll discrepancies, ensuring accurate employee compensation and compliance with applicable regulations.
• Assist with payroll-related tax filings, reporting requirements, and regulatory documentation.
• Support year-end payroll activities, including W-2 processing, reconciliation, and auditing.
• Maintain compliance with federal, state, and local wage and hour regulations, including the Fair Labor Standards Act (FLSA).
• Collaborate with Human Resources and other departments to resolve payroll-related inquiries and improve payroll processes.
• Identify opportunities to streamline, automate, and improve payroll administration procedures.

Leave Administration & Compliance - Support the administration of employee leave and absence management programs, including:

• Family and Medical Leave Act (FMLA)
• Massachusetts Paid Family and Medical Leave (MA PFML)
• Short-Term and Long-Term Disability (STD/LTD)
• Workers' Compensation
• Coordinate leave requests, eligibility determinations, documentation, employee communications, and benefits continuation.
• Maintain accurate leave records and ensure compliance with applicable federal and state leave regulations.
• Support compliance with ERISA, ACA, HIPAA, COBRA, FLSA, and other applicable employment and benefits regulations.
• Maintain strict confidentiality of employee payroll, benefits, and personal information.

Required Qualifications - Bachelor's degree in Human Resources Management, Business Administration, or a related field, or equivalent professional experience.

• Minimum of 5 years of employee benefits administration experience.
• Experience administering employee benefits programs, including enrollment, eligibility, vendor coordination, billing reconciliation, and regulatory compliance.
• Experience supporting payroll processing, payroll audits, deductions, and employee payroll records.
• Strong knowledge of federal and state employment and benefits regulations, including FLSA, COBRA, ERISA, HIPAA, and ACA.
• Experience administering employee leave programs, including FMLA and Paid Family and Medical Leave (PFML).
• Demonstrated ability to manage benefits open enrollment, coordinate with external vendors, and support benefits plan changes.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Strong customer service skills and the ability to communicate effectively with employees, managers, and external stakeholders.
• Ability to work independently, manage competing priorities, and identify opportunities for process improvements.

Preferred Qualifications - Experience with Paylocity HCM, including benefits administration, payroll processing, reporting, and carrier integrations.

• Experience working in a non-union manufacturing environment.
• Experience administering self-insured benefits plans and supporting benefits plan design changes.
• Advanced knowledge of HRIS/HCM systems, including system configuration, data management, reporting, and process automation.
• Experience coordinating annual open enrollment and implementing new employee benefits programs.
• Experience reconciling benefits invoices and resolving discrepancies with insurance carriers.
• Experience supporting payroll and benefits compliance audits.

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