ADMINISTRATIVE ASSISTANT II

Requisition No: 877785


Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II - 41500148

Pay Plan: Career Service

Position Number: 41500148


Salary: $34,760.00 - $42,838.70


Posting Closing Date: 07/17/2026


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FLORIDA GAMING CONTROL COMMISSION

Division of Pari-Mutuel Wagering

Office of Operations

Class Title: Administrative Assistant II

Position Number: 41500148
Hiring Salary: $34,760.00 - $42,838.70 annually

*** State Personnel System***

**Anticipated Vacancy**

OVERVIEW :

The Florida Gaming Control Commission is responsible for exercising all regulatory and executive powers of the state with respect to legal gaming, including pari-mutuel wagering, cardrooms, slot machine facilities, oversight of gaming compacts, and other forms of gambling authorized by state law, excluding the Lottery, as well as directly enforcing Florida's gaming laws and combatting illegal gambling activities.

The agency is overseen by five Commissioners who are appointed by the Governor, with Commissioners appointing an Executive Director who leads a team of nearly 200 staff members. The mission of the Florida Gaming Control Commission is to preserve and protect the integrity of gaming activities through fair regulation, licensing, effective criminal investigation, and enforcement.

The Commission offers a supportive work environment that fosters growth and collaboration.

Position Duties and Responsibilities:

The FGCC's Division of Pari-Mutuel Wagering, Office of Operations, is searching for an Administrative Assistant II for its Tallahassee office. The ideal candidate for this position must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior; must interact courteously and professionally with others internally and externally and be able to meet expectations under stressful conditions. The ideal candidate must be fully capable of performing effectively in a fast-paced, deadline-driven environment.

The working hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Good attendance is essential for any individual in this position, as the work involved occurs daily and is time-sensitive. The individual in this position is expected to report to work daily and on time. Leave must be requested in advance except in emergency circumstances not under the control of the employee. The duties are as follows:

• Provides administrative support to the Office of Operations;
• Assists in answering the main telephone switchboard for the unit, providing assistance to callers with information relating to pari-mutuel licensing;
• Responsible for receiving and distributing incoming mail, faxes, and cash batches. Responsible for verifying all incoming monies, creating a check log and stamping checks and money orders;
• Assists with escalations, smartsheet, and licensing information requests;
• Handles the scanning of applications and supporting documents into the division's imaging database, utilizing OnBase and Versa Regulation systems, ensuring quality control and timely entry into the Unit's workflow queues;
• Completes data entry and scanning of fingerprint cards for electronic submission to FDLE. Assists with retrieving fingerprint results as needed;
• Reconciles the monthly invoices from the Florida Department of Law Enforcement;
• Assists in maintaining the license control filing system; and
• Assists with special projects assigned by the Chief of Operations and/or the Licensing Administrator.

Required Knowledge, Skills and Abilities:

• Knowledge of administrative principles and practices, filing, telephone techniques, and office equipment.
• Knowledge of standard English usage, spelling, grammar, punctuation, proofreading and effective communication.
• Ability to use available technology to perform duties including computer software, hardware and data systems, including Microsoft Office computer software programs.
• Ability to collect, evaluate, and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize, and coordinate daily work assignments.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• Three (3) years of administrative or clerical experience in an office setting; or
• An associate's degree from an accredited college or university and one year of administrative or clerical experience in an office setting.

Preferred Qualifications :

• Preference will be given to individuals fluent in both English and Spanish.
• Preference will be given to individuals using VersaReg and OnBase software, or similar programs.
• Preference will be given to individuals with experience scanning and indexing electronic documents into workflow queues or with experience processing fingerprint cards for electronic submission to FDLE and retrieving criminal history results.

***** Please note that applicants who do not provide all the necessary information will not be considered for this position. Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed within the details of the "Periods of Employment" section of the State of Florida Employment Application. *****

Where you will work:
This position is located in Tallahassee, Florida.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:
Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, visit
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts!
• Tuition waivers!

IMPORTANT NOTICES:

• If you are the selected candidate for this position and hold a current license through the Florida Gaming Control Commission, you may be required to place your license in an inactive status.
• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
• This position requires a Level II background screening and participation in direct deposit as a condition of employment. You may be required to provide your Social Security Number (SSN) and date of birth in order to conduct the background screening.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call View phone number on click.appcast.io.

Contact : For position-specific questions, contact Glenda Ricks by email at View email address on click.appcast.io.

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The Florida Gaming Control Commission is committed to increasing recruitment

and hiring of individuals with disabilities and improving employment outcomes.

The Commission values the service veterans and their family members have given to our country

and supports the hiring of returning service members and military spouses.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the FGCC Office of Human Resources by phone at View phone number on click.appcast.io or by email at View email address on click.appcast.io. The FGCC requires that applicants provide notification in advance to allow sufficient time to provide the accommodation.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


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