Administrative Assistant, Property Management

Administrative SupportThis position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.Responsibilities include, but not limited to:Assist tenants in a courteous, professional and timely mannerReview, research and code invoices for payment according to operating budget; submit to manager for approval in a timely mannerCollect updated tenant information as necessary and distribute appropriatelyAssist Property Manager as necessary with preparation of annual operating budgetAssist Property Accountants as directed by their supervisor with tenant accounting issuesAssist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocolsWork independently and within a team on special, nonrecurring and ongoing projectsAssist in all general administrative duties and other duties as requiredPrepare forms for specialty leasing deals, open, close and possession noticesPrepare vendor contracts, tenant bill backs and zero-dollar re-classesUpdate tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locationsCoordinate the transfer of utility accounts to and from Landlord's name. Provide utility information to Construction Dept as needed.Other duties as assigned by SupervisorQualifications:High school degree or equivalent3-5 years office experience in an administrative support positionReal estate knowledge preferredSkilled in verbal & written communication, customer service, time management, and decision-makingTeam player and works well and professionally with all levels of the organization and external contactsStrong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilderAbility to create, manipulate and maintain databasesAbility to organize and manage multiple projectsStrong attention to detail and personal initiativeAbility to produce error-free work and to adapt quickly to new work assignments and situationsReliable, on-time attendanceBrixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.EOE (Brixmor is an Equal Opportunity Employer)