Accounts Payable Associate

Accounts Payable AssociateReviveRX is the premier licensed pharmacy specializing in health, wellness, and restorative medicine. We focus on treating the source, not just the symptoms, utilizing industry-leading technology. Collaborating with innovative pharmacists, healthcare providers, and pharmaceutical manufacturers, we provide personalized care. Our mission is to optimize treatment, revolutionize healthcare, and empower individuals to live vibrant lives. We welcome you to join us in our commitment to holistic wellness and personalized medicine.The Accounts Payable Associate plays a key role in ensuring the accuracy, timeliness, and integrity of the company's accounts payable process. This position is responsible for reviewing, verifying, and processing vendor invoices, ensuring proper matching against purchase orders and supporting documentation, and accurately coding expenses across multiple accounts, departments, and entities. Serving as a primary point of contact for vendor inquiries, the Accounts Payable Associate resolves discrepancies, maintains accurate vendor records, and supports vendor onboarding, while working cross-functionally with purchasing, operations, and department managers to keep invoicing and payment processes running smoothly. Beyond day-to-day processing, this role supports critical financial controls, including month-end close activities, AP reconciliations, aging reports, and audit documentation, helping maintain the accuracy and compliance standards that the broader finance function depends on.Key ResponsibilitiesReview, verify, and process vendor invoices in a timely and accurate mannerEnsure invoices are matched to approved purchase orders, receiving documentation, packing slips, contracts, and other supporting documentationAccurately code and classify expenses to the appropriate general ledger accounts, departments, locations, projects, and entities.Verify that invoices comply with company policies and approval requirements prior to processingMonitor invoice due dates to ensure timely payment and avoid late feesServe as a primary point of contact for vendor inquiries regarding payments, account balances, credits, and outstanding itemsCommunicate with vendors to resolve invoice discrepancies, short payments, duplicate charges, pricing differences, and credit memosMaintain accurate vendor records and supporting documentationAssist with vendor onboarding and collection of required tax and compliance documentationInvestigate and resolve discrepancies between purchase orders, invoices, receipts, and vendor statements.Work collaboratively with purchasing, operations, warehouse, and other departments to resolve payment and invoicing issuesReview vendor statements and ensure all invoices and credits have been properly recordedIdentify and escalate unusual transactions, missing documentation, or policy exceptionsMaintain organized records and supporting documentation for audit and compliance purposesAssist with month-end close activities, including accruals, AP reconciliations, and reporting requestsSupport preparation of AP aging reports and review outstanding balancesEnsure adherence to internal controls, approval workflows, and segregation of duties requirementsCommunicate with department managers regarding invoice approvals, coding questions, and expense classificationsPartner with team members to address process improvement opportunities and increase efficiency within the AP functionProvide support during audits by gathering documentation and responding to requests from internal and external auditorsRequired QualificationsHS Diploma or equivalent2+ years of accounts payable or accounting experienceExperience with ERP systems such as Sage Intacct, NetSuite, or similar accounting software.Proficiency in Microsoft Excel and other Microsoft Office applications.Strong attention to detail and organizational skills.Excellent verbal and written communication skills.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Strong problem-solving and analytical skills.Preferred QualificationsAssociate's or Bachelor's degree in Accounting, Finance, Business, or related fieldExperience in a multi-entity environmentExperience with automated AP and expense management platforms such as AirbaseKnowledge of three-way matching (PO, invoice, receipt) and AP internal controlsExperience supporting month-end close activities and audit requestsWork Environment & Physical RequirementsThis is a hybrid role, requiring regular in-office presence combined with remote work flexibility, in a professional office environmentRegularly required to sit for extended periods while using a computer, keyboard, and mouse to process invoices, reconcile accounts, and generate reportsFrequently required to use hands and fingers for typing and navigating ERP systems, spreadsheets, and AP automation platformsMust be able to concentrate for extended periods while managing high volumes of invoices, data entry, and detailed financial documentation with a high degree of accuracySpecific vision abilities required include close vision and the ability to adjust focus for extended periods of screen-based work, including reviewing invoices, statements, and financial reportsMust be able to communicate clearly and effectively via phone, email, and video conference with vendors, department managers, and internal finance team membersMay experience increased workload and deadline pressure during month-end close and audit periods, requiring adaptability and sustained attention to detail during high-volume cyclesFeatured BenefitsCompetitive salaryComprehensive health, dental, and vision insurance401k with employer matchPaid Time OffEmployee Perks & DiscountsWhy Join ReviveRX?The best work happens when purpose meets opportunity. At ReviveRX, you'll work with a passionate, driven team that's redefining what pharmacy can be — with the resources, leadership, and culture to back it up. We offer competitive compensation, strong benefits, and real room to grow, lead, and make your mark.Equal Employment Opportunity (EEO) and Affirmative Action CommitmentReviveRX is committed to providing equal employment opportunities and render affirmative action to all employees and applicants for employment, including individuals who are members of underrepresented groups, without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other status protected by applicable federal, state, or local laws.Reasonable Accommodations StatementTo accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.