Receptionist

Job Description

Job Description

We are looking for a dependable Receptionist to support daily office operations in a contract role. This position serves as a key point of contact for visitors, employees, and vendors while helping keep administrative processes organized and efficient. The ideal candidate is detail-oriented and comfortable balancing front desk responsibilities with a range of office support tasks.

Responsibilities:

• Welcome guests, respond to routine office questions, and provide a positive front desk experience for visitors and callers.

• Handle incoming and outgoing mail, prepare shipments, and assist with office-wide mailing needs.

• Track workplace supply levels, coordinate replenishment, and help ensure office equipment such as copiers remains ready for use.

• Enter and process invoices accurately while maintaining organized administrative records and documentation.

• Assist with special projects and provide day-to-day administrative support to leadership as needed.

• Work closely with teams across the organization to support shared office and operational priorities.

• Arrange meal orders for meetings and workplace events, including picking up food when required during the week.

• Support onboarding activities by preparing workstations, setting up computers and equipment, and helping create a smooth start for new employees.

• Prior experience in a receptionist, administrative support, or office coordination role.
• Strong proficiency with Microsoft Word, Microsoft Excel, and general office software applications.
• Ability to manage multi-line phone systems and handle inbound calls in a courteous and efficient manner.
• Excellent organizational skills with the ability to manage multiple tasks and changing priorities.
• High level of accuracy and attention to detail, particularly in data entry and invoice processing.
• Strong written and verbal communication skills paired with a detail-focused customer service approach.
• Comfortable learning new technology and working both independently and collaboratively with others.